Administrative Assistant Manager

Kaylynn Cox

**** ******* **. ***. ****

Plano, TX 75093

Cell: 469-***-****

*********@*****.***

Administrative Assistant

Profile

Administrative/Marketing support professional offering versatile office

management skills. Proficient in Microsoft Office programs. Strong planner

and problem solver who readily adapts to change, works independently, and

exceeds expectations. Able to multitask while maintaining priority and meeting

tight deadlines without compromising quality.

Key Skills

Office Skills: Office Spreadsheets/Reports Front Desk Reception

Management Event Management Executive Support

Records Calendaring Travel Coordination

Management

Database

Administration

Computer MS Word MS Outlook Internet Explorer

Skills: MS Excel Various Online Time Matters Practice

MS PowerPoint Marketing Portals Advantage

Experience

Thering McCarley, PLLC Frisco, TX Administrative Assistant

Oct 09 Present

Handled multifaceted clerical tasks (e.g., data entry, filing, records management and billing) as

the assistant to both the CEO and Managing Partner. Coordinated travel arrangements,

maintained case database and upheld the standards of a professionally run law firm. Quickly

became a trusted assistant known for “can do” attitude, flexibility and high quality work.

Highlights:

Communicated effectively with multiple departments to plan meetings and prepare legal

documents for cases. Established strong relationships to gain support and effectively

achieve results.

Entrusted to manage office in the supervisor’s absence. Provided timely, courteous and

knowledgeable response to information requests; screened and transferred calls; and

prepared attorney correspondence.

Earned excellent marks on performance reviews in areas including work volume, accuracy

and quality; ability to learn and master new concepts; positive work ethic; and commitment

to providing unsurpassed service.

Effectively utilized the tools at my disposal to accomplish tasks in the fast paced work

environment. i.e. Microsoft Office, Excel Practice Advantage, Pro Docs, Hot Docs, etc.

Always flexible when the workload has shifted. Supported all departments by assisting with

answering phones, filing, setting appointments, coordinating lunches, client payments, and

ensuring accurate documentation was with proper accounts.

Factory 360, Dallas, Tx

Market Manager

Oct 08 Aug10

Local manager for promotional tour. Managed a group of 20 models. Handled payroll and

staffing of all events. Maintained the reporting of the events and also managed the

appropriation of equipment.

Highlights:

Utilized effective time management skills by ensuring that events were scheduled and

manned properly.

Provided world class service while maintaining a professional work environment.

Quickly accepted roles and responsibilities as they arose and ensured a well prepared

event was delivered per the customer’s request.

Fieldsource L.P.

Admin Assistant

Mar05 Jul08

Highlights:

Representative for a national liquor distributor and administrative assistant while in the

office.

Maintained professional appearance while being the spokesperson for the brand and

products in the field and at trade shows.

Held full brand knowledge and utilized it for demonstrations for customers that resulted in

increased sales in the filed.

While in the office, answered phones, shipped and received packages, and scheduled

office meetings.

Irving Coppell Women’s Health Center, Dr. Patrick Weix Front Desk

Receptionist

May03 Mar05

Highlights:

Customer service related position that held much interaction with the patient and handled

business to business transactions.

Face to face interaction with the customer during the check in process.

Set appointments for patients and business to business representatives.

Recorded patient data into patient tracking software and maintained good records.

Business to business interaction on a daily basis, concerning verification of data and

charges.

References:

Name

Position

Bussiness

Phone

Carolyn Ramirez: Co worker Dr. Patrick Weix 972-***-****

Charlotte Campos Office Manager Dr. Patrick Weix 972-***-****

Heather Page: Co worker FieldSource L.P. 832-***-****

Jason Caughlin: Project Coordinator Factory 360 212-***-****

Daniel Thering: Managing Partner Thering McCarley, PLLC 972-***-****

Mathew McCarley: Managing Partner Thering McCarley, PLLC 972-***-****

Sarah Larson: Friend of 3 years Promotional Model 469-***-****

Contact this candidate