Administrative Assistant Office
Resume:
Linda K. Spicer
Murrieta, CA 92563
********@*******.***
SUMMARY
Administrative Assistant with experience in office administration, supporting all levels of management and
in a variety of backgrounds, including; education, business, and medical. Strong interpersonal and
organizational skills with an ability to multitask a variety of challenges and responsibilities. Works well in a
team environment or in self-managed projects with little or no supervision. Diverse background with
multiple skills, including:
• Schedule and coordinate
• Process monthly
• Immense ability to
meetings, interviews,
schedule appointments expense reports appointments, events and
and maintain calendars. reflecting supporting other similar activities for
documents and budget supervisors, which also
code indexes. includes travel and lodging
arrangements.
• Maintain high standards of • Ability to learn new tasks •Hard working
quickly
excellence
Computer knowledge: Outlook; Webex; Excel; Word/ Prof; PowerPoint; Publisher; Access
EXPERIENCE
Abbott Vascular, Temecula, CA
Administrative Assistant III
Contact for directors at highest level of Administrative Assistant. Maintained close working relationships.
Duties included making sure directors were scheduled for meetings of importance along with meeting
agendas.
• Scheduled meetings for all employees; escorts visitors to staff members' offices, and provided
hospitality service arrangements as requested by staff
• Coordinated extensive domestic and international travel arrangements, including air, hotel, car
and meeting locations, keeping profiles, visas, passports up-to-date
• Responsible for "Corporate " and "Purchasing" Cards/ Made purchases up to $25,000.00
• Paid invoices and set-up "Purchase Requisitions"/"Check Requests" for payments
• Purchased and maintained all products for departments, maintaining effective inventory control
• Composed and distributed inter-departmental memorandums (e-mail, documentary and voice)
ensuring timely delivery and receipt of important information while maintaining confidentiality
• Quarterly event set-up: proposed locations, food, activities, agendas, seating arrangements, set-
up for presentations, other necessities as needed
• Composed "Yearly" calendar in Excel for both directors: daily, weekly, monthly. and yearly
meetings
• Maintained "Organizational Charts" / "Monthly Highlights" of each department
• Assigned classes to fulltime employees according to their job duties
• Resolved complaints
Pepperdine University, Malibu, CA
1990 to 01/2005
Administrative Assistant to the Director’s Office/ Administration
2000 to 2005
Primary contact for resolving student complaints and inquires in MBA Full-Time Programs "One Stop"
office for all visitors, students, faculty, and staff.
• Facilitated registration of students per semester
• Created and implemented classroom scheduling system using Excel, and Classroom Mgmt.
• Purchased and maintained all products for departments, maintaining effective inventory control
• Proofread, typed, arranged travel accommodations, set up meetings, luncheons, and paid bills
• Maintained close personal contact with Directors, faculty, staff, students, and other departments
of MBA offices: Finance, Recruitment, Management, International Programs, and Student
Accounts
• Reconciled staff credit card statements and collected monies for student accounts
• Directed and managed one direct report employee and managed and coordinated up to four
student workers per semester
Linda K. Spicer, page 2
Pepperdine University, Malibu, CA
1990 to 01/2005
Administrative Assistant to the Associate Dean’s Office, GSBM
1997 to 2000
• Complied and maintained records of business transactions and office activities
• Copied data and compiled records and report
• Tabulated and posted data in record books
• Maintained close personal contact with Associate Dean, faculty, staff, and students
• Instrumental in developing reports and queries for alumni and their status
• Recorded orders for merchandise and service
• Maintained inventory of office supplies
• Received, counted and paid out cash
• Prepared, issued and sent out receipts, bills, policies, invoices, and statements
• Resolved complaints
Consultant/Liaison for Student Accounts
1990-1997
Provided personalized service to Students regarding their finances with the University, and presented and
expedited solution to their outstanding balance
• Received and processed collection items such as checks, drafts and money orders presented to
bank by customers and corresponding banks
• Computed interest on bills of exchange, using adding machine and computer terminal, and listed
debits and credits on liability sheet
• Entered information into computer system to record customer’s outstanding balances
• Learned all aspects of student accounts and ways to help student stay out of collections
• Coordinated with Armed Forces and companies for payment on certain accounts
• Represented Pepperdine University in court for serious delinquent accounts
• Created and implemented Promissory Notes for outstanding balances
• Traced unpaid items to determine reasons for nonpayment and notified customers of disposition
• Proved and balanced daily transactions
• Maintained close personal contact with superiors with legal aspects of job, and ways to better
accommodate students.
Select Programming, Thousand Oaks, CA
1987- 2008
Co-Owner/ Corporate Secretary
• Assistant in Family Business: Memory Device Programming
• Computer input bytes and bits for duplicating mass memory.
EDUCATION & TRAINING
Music and Sign Language, Golden West College, Huntington Beach, CA
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