Executive Assistant Vice President
Resume:
Christine M. Chudoba
** *** ***** *****: 415-***-****
San Rafael, CA 94903 ********@*****.***
Career Overview
Over 20 years experience in office and executive assistance as well as
management, with proactive judgment and diplomacy in confidential
environments. Experienced and knowledgeable of the workings of the company
board. Excellent communication skills for interaction with all staff levels
and regular contact with clients and attention to detail. Capable of
working both independently and as a member of a team.
Skill Highlights
Exceptional word processing, formatting, Microsoft Office, Outlook, Word and Excel
proofreading, and editing documents, PowerPoint presentations,
Publisher
Extensive experience with travel Meeting minutes
arrangements, heavy scheduling, planning, Employee training and development
and coordinating
Highly organized with superior attention File management
to detail
Experience in a fast-paced, ACT!
deadline-driven environment Database management
Broad-ranging industry experience Accuchex
includes: Quicken/QuickBooks
healthcare, pharmaceutical, winery,
manufacturing
Self-starter with professional manner AS/400
Excellent communication skills 10-key by touch
Core Accomplishments
Computer Proficiency
. Created PowerPoint presentations that were successfully used for
business development.
. Created various professional and medical forms such as Travel Request,
Medical Super Bill, and Woman's Health Form, which streamlined company
processes. Designed and created Publisher mailers.
Travel Management
. Coordinated and implemented central travel management program (AXIOM),
including tracking and documenting costs and verifying expense reports,
which resulted in increased company efficiency and decreased
expenditures.
Education
Kings College - Wilkes-Barre, PA
Associates in English with an emphasis in Marketing
Professional Experience
Executive Assistant to President/Office Manager 04/2008 - 08/2010
Craford Benefit Consultants San Rafael, CA
- Managed accurate schedule and e-mail for the Owner/President.
Supported Owner/President through document management, calendar
organization and collateral preparation for meetings. Coordinate all
travel plans and itineraries. Managed confidential personal meetings
and appointments.
- Provided word processing, editing, proofreading to entire company.
Formatted highly technical reports, proposals, graphs, charts, and
letters in industry-specific style, including government projects.
- Coordinated and implemented central travel management program,
including tracking and documenting costs.
- Office management; day-to-day processes, vendor negotiation,
purchases, equipment maintenance, server and individual system issues.
- Maintained and implemented new hire, on-boarding process, and
personnel files; benefits enrollment; payroll/expense report
processing. Trained new hires regarding company systems and programs.
Executive Assistant to CEO 04/2005 - 07/2007
Southwest Community Health Center Santa Rosa, CA
- Provided assistance of a confidential nature to the CEO, COO, Fund
Development Director, and occasional assistance to the Medical
Director. Maintained an accurate schedule for the CEO in Outlook.
- Proofread all grants, grant reports, and other documents. Created and
formatted various medical forms (examples: Medical Super Bill, Family
Practice Super Bill, Woman's Health Form, etc.).
- Recorded minutes of monthly Board Meeting and Executive Board Meeting,
annual Strategy Planning Retreat. Compiled/proofread all reports
required for the Board Meeting and distributed them to all members.
- Maintained GiftMaker Pro donation database, generated donor
letters/mailing lists for mass mailings, and assisted in facilitating
the company annual fundraiser and capital campaign.
- Review and submit expense reports for the CEO
Executive Assistant to CEO/Founder and Vice President New Business 09/2004 -
Development 04/2005
Boracchia + Associates Petaluma, CA
- Planned and maintained calendars in Outlook, including all sales
representative travel.
- Recorded and distributed minutes for Advisory Board Meetings for four
business units. Created and distributed company newsletter.
- Maintained GoldMine Contact Database by sales territory for marketing
mailings. Generated and distributed Sales vs. Quotes report from Boss
and AS400.
- Administrative Assistant for the Foundation created by the Founder
(pass-through foundation for at-risk children) and the Family
Investment Group.
Executive Assistant to CFO/Vice President Finance 08/2001 - 9/2004
Dow Pharmaceutical Sciences, Inc Petaluma, CA
- Planned and maintained calendar in Outlook, including travel plans and
coordinating meetings both on site
and off site.
- Created PowerPoint presentations for weekly Steering Committee
Meetings, monthly Company Meetings,
and quarterly Board of Directors Meetings.
- Maintained agendas and action lists for Steering Committee Meetings.
Word processing and editing of all correspondence.
Half-time Executive Assistant to Vice President Marketing and Business
Development
Dow Pharmaceutical Sciences, Inc
- Planned all aspects of travel for trade shows.
- Tracked web site activity.
Executive Assistant to Vice President Regulatory
Dow Pharmaceutical Sciences, Inc
- Created PowerPoint new-client presentations and Business Review
meeting presentations.
- Created and maintained monthly financial charts to include monthly
forecasts and actual income billed.
- Assisted in proofreading and assembling Regulatory submissions to FDA.
Executive Assistant to Vice President of Operations 9/2000 - 8/2001
Golden State Vintners Napa, CA
- Planned and maintained calendars for Vice President of Operations and
Director of Corporate Purchasing
and Planning in Outlook and Palm Pilot to include coordinating
meetings and travel plans for all involved.
- Word processing letters, memos, and reports from dictation. Created
PowerPoint presentations for Strategic Planning meetings.
- Submitted expense reports for Vice President of Operations and
Director of Corporate Purchasing and Planning.
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