Human Resources Assistant

Caroline Clarke

**-**- **** ****, ****** Village, NY 11379 Cell: 646-***-**** E-mail:

**********@*******.***

Objective:

To obtain a career that will leverage my skills, experience, and

problem solving abilities; to work within a challenging environment

where initiative and teamwork are essential.

Experience:

June 2006 - Present BLDG Management Co. New

York, NY

Assistant to Director of Human Resources,

Commercial & Residential Department Heads

. Assist Human Resources Director with typing, filing, faxing and mail,

. Process invoices, check requests, updating any staff member personal

information files,

. Assist with coordination of holiday parties and company functions &

events,

. Assist in Mailroom with opening & distributing mail, handle incoming

shipments and packages and distribute, check all fax machines and

distribute,

. Assist Executive department which includes assistance to Vice

President with daily projects such as, DHCR complaints, MCI

notifications of improvement, faxing, filing, and answering phones,

. Assist in Residential Leasing department when Leasing Agent is out of

the office which includes creating leases, interactions with 50+

Brokers and Fortune 500 Companies, process lease applications, perform

background and credit checks, generate vacancy listing for Residential

and Executive departments,

. Assist Director of Residential which includes, processing of rent

payments, credits and security deposits, ordering of building

supplies, ordering of appliances for apartment renovations, speaking

with vendors, tenants, regarding any major improvements to our

Residential apartments and buildings, Provide and Organize

all documentation for submittal to the following New York State

Agencies: Department of Housing, Department of Environmental

Protection, Department of Transportation, Department of Buildings,

resulting in the removal of violations, maintain building codes and

state guidelines, by verifying that all fees are paid if necessary and

assembled packages for preparation of court cases regarding Tenant &

Building issues - I.E. Elevator Violations, 5 year CAT testing,

Elevator Modifications, Apartment Violations, Building Violations, Non

Payments, and Illegal Proceedings.

. Assist Commercial department which includes filling in for Assistant

to Director of Commercial while out of the office, generating water &

sewer and electrical invoices for tenants, updating spreadsheets with

water & sewer and electrical bill-back information, faxing and filing.

. Act as Receptionist when a receptionist is out of the office.

. Knowledge of accounts Receivable/Payable: Prepare bank deposits,

Maintain up-to-date billing system & carry out billing, Collection and

reporting activities according to specific deadlines, Reconciliation

of accounts, Review invoices and check requests, Sort and match

invoices and check requests, Set invoices up for payment, Process

check requests, Monitor accounts to ensure payments are up to date

with vendors file.

. Knowledge of Payroll: Collect and inspect time cards and time sheets

to make sure they are completed accurately, Calculate pay based on

hours worked, vacation time or holiday time and amounts deducted for

taxes, health care benefits, Maintain files for each employee

indicating their work status, In addition files need to be closed out

once the employee leaves the company. Calculate and mail out any

changes in payroll practices, such as a holiday that could change the

normal pay day or end of the pay period, Distribute pay stubs to

employees with a complete account of how much was paid or subtracted

during the pay period.

January 2004- February 2007 "Live w/ Regis & Kelly"

New York, NY

Administrative Assistant to Producers/Editors

. Assisted Producers and Editors in screening of movies and television

trailers,

. Responsible for ordering materials, setting up and receiving

deliveries and controlling inventory,

. Assisted Producers and Editors on the set of show,

. Conducted research for guests appearing on the show,

. Coordinated personal and business calendar for President,

. Prepared and distributed correspondence,

. Performed general administrative duties such as, filing, faxing,

processing mail, scheduling meetings, answering phones, making travel

arrangements, performing bank transactions.

July 1998- December 2003 OSL Shipping & Development New York, NY

Administrative Manager/Assistant

. Personal assistant to company CEO, Presidents and Vice Presidents,

. Managed work orders and vendors for our overseas offices in Singapore,

London, and France

. Ordered all parts & supplies for cargo ships,

. Oversaw office-to-office moves to new facilities for Executives

functions, holiday parties and annual picnics,

. Responsible for training of Receptionists and Administrative

Assistants within the office; acted as Receptionist when needed.

1993-1997 T & A Contracting

New York, NY

Office Manager

. Oversaw a crew of (10) Field Workers, and (2) Office Assistants

. Responsible for filing, faxing, & answering phones,

. Arranged meetings & travel plans for Contractor,

. Managed payroll, performed banking transactions and deposits.

Education:

Nashua High School- HS Diploma

Skills:

Word, Excel, Outlook, Internet, Data Entry, QuickBooks

Contact this candidate