Manager Assistant

Shelia A. Peoples

**** ****** ****

Alexandria, Virginia 22306

Cell: 703-***-****

******.****@*****.***

COMPUTER AND OFFICE SKILLS:

FS Direct, FCPS Web Field Trip, Publisher, Lotus Notes 6.5, Star Office,

Microsoft Word, Microsoft Access 2007, Paradox, Word Perfect, Excel,

PowerPoint, LAWSON, FAMIS, iCASPS, and Mantaee. Type 80 wpm; Dictaphone,

Access; various fax machines, telephone systems and copiers, Filemaker Pro.

EMPLOYMENT:

(April 2010 - Present). Instructional Services Department, Technology

Education and JROTC and Trade and Industrial Education. Administrative

Assistant. Performs a variety of assigned general office duties, receives

telephone calls and visitors and directs them to the assigned office;

responds to questions and basic requests for information and/or routes

calls and visitors for appropriate responses; assists other employees in

order to accomplish tasks or projects; compiles and distributes

information; prepares correspondence, reports, and form letters; maintains

and updates files, records, and logs; uses a variety of assignment-specific

computer applications, software, and peripheral equipment to accomplish

task; processes incoming and outgoing mail; maintains and submits time and

attendance information; schedule appointments, conferences, or meetings;

maintains calendars as necessary; uses the computer system effectively to

enter, organize, sort, store, and disseminates materials and data for

students, staff, and designated clientele. Acts as back-up to other office

personnel as required.

Serves as financial assistant to manage accounts of technology education,

trade and industrial, Career and Technical Education (CTE) replacement

equipment (REOC), and the Foundation for Applied Technical Education, Inc.

(FATE).

Serves as confidential secretary to the coordinators of trade and

industrial (T&I), technology education (TE), Junior Reserve Officers

Training Corps (JROTC), and FATE.

(October 2005 - April 2010). Fairfax County Public Schools, College

Partnership Program (CPP). (Inez Cohen, 703-***-****) Administrative

Assistant. Performs paraprofessional work for the College Partnership

Program (CPP); and performs related duties as required or assigned.

Provides general assistance to one or more specialists and is assigned

paraprofessional technical duties for the CPP; relieves specialists of

routine and repetitive technical tasks; reviews and processes CPP documents

and forms; creates and maintains student databases which track attendance,

grades, school movement, and participation in CPP events; creates and

organizes materials for the workshops; sends out workshop notifications and

tracks responses; assists with the implementation of instructional

activities conducted for parents and advocates; interfaces with school

staff; business community members and parents involved with the CPP; and

prepares monthly newsletter or bulletins and handles distribution. Assist

the Coordinator. Maintain credit card statements and reconciling at the end

of the month. Maintain FMR reports, time and attendance, field trips.

Prepare budget adjustments, transfer vouchers, online purchase orders,

office depot orders, books orders, and vendor payments.

Northern Virginia Indigent Capital Defenders Office.

(August 1, 2005 - August 31, 2005) (Joe Flood, 703-***-**** ext 101)

Office Manager (Temporary) As the Office Manager, I am responsible in

assisting the Capital Defender with the overall administrative management

of the office, to include ordering and maintaining an inventory of supplies

including books, stationary, notebooks, etc.; ordering and maintaining an

inventory of office furniture and fixtures; overseeing the ordering,

maintaining, and service of office equipment such as telephones, computers,

copiers, faxes and printers; the handling of all personnel records

including time sheets, travel reimbursement vouchers, and leave reports;

and to assist the Capital and Deputy Capital Defender, the Investigator and

Mitigation Specialist on various office functions if needed.

February 2005 - August 2005. Unemployed.

Fairfax County Public Schools, Office of Maintenance Services (June 2002 -

February 2005) Financial Assistant. Review financial documents for

accurate fund codes; prepare accounts receivable documents; enter data into

financial spreadsheets; receive and

deposit checks; perform monthly reconciliation; audits open and close

documents; maintain overtime spreadsheets; and prepare Budget Adjustments

and Transfer Vouchers.

Fairfax County Public Schools, Springfield Estates Elementary School,

(Susan Garrison)

(December 2000- June 2002) Educational Administrative Assistant. Prepared

and disbursed vendor and/or staff payments; established bookkeeping and

control systems; maintained local and appropriated fund accounts; posted

receipts and disbursements; performed monthly reconciliation; maintained

and ordered supplies when needed; assisted in back-up time and attendance

in the absence of responsible person; and attended monthly financial

meetings;

Commonwealth of Virginia, Fairfax Public Defender

(April 1997 - December 2000) (Todd Petit 703-***-**** ext 108)

Office Manager. Provided administrative support to the Public Defender;

served as a liaison to the courts in the surrounding jurisdictions, state

and local government officials; supervised all support staff; conducted new

hire interviews of support staff; processed paperwork for all new hires to

include benefit information, timesheets and photo ID and badges for

attorneys and investigators; assisted attorneys by opening and closing

cases and accurately typing and filing correspondence, memos and various

legal documents in a timely manner; drafted pleadings, briefs and motions;

created and maintained monthly log on caseloads; maintained internal

calendar court dates; interacted with Judges, Clerks, Clients, and

Commonwealth Attorneys; maintained and ordered supplies and equipment when

needed; notarized legal documents; entered Time and Attendance; managed

information to provide accurate accounting and tracking using Lotus Notes;

work directly with the Commission Office Administration to assure

compliance with policies and procedures.

Department of Juvenile Justice, Alexandria Court Service Unit (September

1991- April 1997). (Ronald Lemley, 703-***-****). Probation Unit

Secretary. Provided administrative support to the Probation Unit.

Transcribe dispositional reports and various correspondence via Dictaphone;

maintained filing system, calendars, appointments from clients entering and

exiting the courtroom. Conducted interviews with adults, juveniles and

their families on the court process. Maintained statistical information

for the City Manager's annual budget; assisted as a backup for the

receptionist. Performed other duties as assigned.

LOCUS, Inc. (April 1989 - September 1991). Technical Assistant.

Maintained personnel files; assembled and maintained new personnel benefits

packages; time and attendance, prepared security forms for clearances.

Federal Government. June 1977 - April 1989. During my tenure with the

Federal Government, I held several key positions, such as my last position

I held was at the Joint Chiefs of Staff as an Editorial Assistant - I

proofread all documents for errors prior to sending to the Admiral for

signature, who at that time was Navy Officer, Admiral Crowe. I would open

mail and send to the appropriate office, would assist the AFIS at the

Pentagon for "war games" during 12 hour shifts when necessary. I

maintained a SCI clearance. I would also make travel arrangement and

maintain calendars of suspense documents that needed to come from the other

J's for example, J-1, J-2 and so on.

I worked as a Cashier at the Ft. Belvoir Commissary, a Clerk Typist for the

Night Vision Laboratory and a Secretary for MERADCOM. I also worked as a

File Clerk in the travel office, and the Air Force Intelligence Service as

a Secretary. I am familiar with the Army, Navy, Air Force and Marines, the

Joint Travel Regulation, DD form 214s and military terminology. To

further my career I left Ft. Belvoir and worked at the Surgeon General's

office at Bolling Air Force Base as a Secretary. I received a promotion

and left Bolling and my last position was at the Joint Chiefs of Staff.

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