Project Manager Administrative Assistant

Nicole G. Gibbings Phone: 201-***-****

E-mail:***********@***.***

Professional Experience

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Assistant Project Manager

Blade General Contracting

Responsible for purchasing and controlling jobsite materials needed to assist in the building of multi-

million dollar projects. Printing and reading blueprints. Assisting with take-offs for multiple ongoing

projects. Composing, proofing and having AIA Agreements executed for distribution to sub-contractors

assigned to particular projects. Entering and reconciling invoices into Quickbooks. Ensuring that all sub-

contractors are in compliance with all insurance and worker’s compensation certificates.

01/08-12/08

Assistant Project Manager

Trainor Glass Company

Assist in all aspects of construction project management including coordinating drawings for the National

Drafting department in order to maintain accuracy and deadlines. Prepare and check cut lists for Division

Locations as well as prepare and check Glass Sizing takeoff for Division locations. Perform Quality

Control detail on the jobsite regarding reglazing project. Additional responsibilities include preparing

and checking accessories takeoff for Division locations, write tickets, and check shop drawings against

architectural & structural drawings. Required to sit in on assigned Division video conferences. Able to

read architectural blueprints. Detailed oriented with excellent communication, organizational, and

leadership skills.

09/06-12/07

Executive Administrator / A/P Clerk

Last Mile Connections, Inc.

Prepare weekly sales forecasts and reports; monitor CRM system daily, work with the Trading Desk;

manage Sales VP’s calendar, travel arrangements, appointments, etc. Develop presentations, establishing

and coordinating internal and external customer meetings, administrative support, such as answering

phones, copying, opening mail, etc. Process and code invoices and expense reports. Match purchase

orders to receipts. Verify that all requests for payment are accompanied by the approval of the

appropriate department. Assist vendors and managers with outstanding invoice inquiries. Reconcile

monthly vendor statements. Set up vendors and verify new vendor applications. Special projects as

needed. Quickbooks AP function.

11/05-07/06

Legal Administrative Assistant

Pershing LLC

Provided support directly to the Assistant Vice President of the Legal Department and General Counsel.

Provided support during daily communications with Introducing Broker-Dealers. Performed research via

NetxPro and Brokerview programs in such areas as, Class Actions, Introducing Broker-Dealers and

Addresses on Record for end-clients to assist in communications. Analyzed, sorted and distributed

incoming mail in an accurate and timely manner. Assisted in providing information to callers in reference

to Attorneys’ calendar of events.

01/05-06/05

Counselor/Asst. Manager

L A Weight Loss

Directly counseled and advised 13-20 clients on a daily basis. Successfully quoted and closed initial sign-

up contract. Updated and true record-keeping of clients’ medical charts.

09/03-06/04

Facilitated Enroller/Marketing Representative

Wellcare/Healthfirst, Inc.

Qualified applicants for product eligibility. Daily compilation of applications to be submitted for

processing. Held presentations within major organizations and companies. Met weekly enrollment quota.

10/00-01/02

Receptionist/Secretary

Vanguard Temporaries/Metro Staffing,Inc.

Screened and processed approximately 10-20 applicants for possible employment on a daily basis.

Matched bills of lading to outgoing invoices; matched invoices to timesheets; inputting and updating

freight invoices and supporting information on AS400. Handled 12-line switchboard. Daily call intake of

75-100.

10/97-03/00

Office Manager/Supervisor

C & S Partnership, Inc.

Scheduled and confirmed appointments for clientele. Created, processed and distributed timesheets and

paychecks for a staff of 28-30. Handled 8-line switchboard.

Volunteer Experience

01/02-08/04

Office Aide/Receptionist

Educare Early Childhood Center

Successfully assisted and organized events throughout the operating months. Filed, faxed and distributed

documents to supporting staff, parents and staff leaders.

Education

09/85-06/88

Curtis High School

Course of Study- Academics/Foreign Language

Skills

AS400 program; Microsoft Office; loss prevention; inventory control; staff supervising; shift

management; fax/copy machine; excellent customer care skills; diplomacy; quality time-management;

Outlook; QuickBooks/AP function; Microsoft Project; read blueprints. PC proficient with knowledge in

Word, Excel, Lotus Notes and Microsoft Project

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