Administrative Assistant Project

Audrey Vida Kubilius

*** ******** ***** ***** . *********, CT 06111

860-***-**** (cell) . ***************@*****.***

Administrative-Executive Assistant / Technology Expertise

. Highly motivated, creative, and results-oriented professional with

track record characterized as highly methodical and detail-oriented;

outstanding keyboarding skills (80+ wpm). Hold undergraduate degree in

Business Administration and Master's degree in e-Media.

. Demonstrated ability to effectively serve as liaison among multiple

stakeholders. Unique skill set complemented by key understanding of both

design and technical capacities in e-Media/Internet combined with solid

background in financial-investment discipline and ability to work well

with numbers.

. Proven performer who thrives on challenges, delivers results under

pressure, and quickly learns new responsibilities-while being very

flexible and adaptive to change.

. Expert organizational and communication skills. Tenacious and

perseverant with consistent track record of exceeding performance

expectations and contributing to organizational objectives.

Technology Skills (Intermediate - Proficient Level)

. Microsoft Word, Excel, and PowerPoint . Visio 2007

. Microsoft Outlook/Scheduler . Lotus Notes 8.5

Technology Skills (Introductory Level)

. HTML . Photoshop 7

. Illustrator 10 . Dreamweaver MX

. Microsoft Project Plan and Access (teaching myself Sharepoint) .

JavaScript

Professional Experience

RESOURCE GROUP STAFFING .West Hartford, CT

Saint Francis Hospital Medical Center, Business Office

April 18-present

Directly supporting the Vice President of Revenue Cycle including the

following:

. Answering phone calls, scheduling meetings, conference rooms,

responsible for catering lunch during day training sessions.

. Provided assistance for town hall meeting; created and edited

PowerPoint presentation.

The Hartford, Media Relations Assistant December

2010-February 2011

Directly supported the Media Relations Department including the following:

. Answered Media Hotline calls, distributed message to co-workers,

responsible for magazine/newspaper subscriptions being paid and

receiving newspapers on a daily basis.

. Created organization charts and telephone lists.

Northeast Utilities, Project Administrative Assistant

May 2009-September 2010

Directly supporting the Meter Data Management Systems Project by carrying

out key administrative

responsibilities, including the following:

. Processed telephone, IT requests including log-in ID's, badge

information, facilities, building services and resolved

copier/printer issues. Organized moving 45 people to new

workspaces.

. Prepared meeting notebooks and documentation in Word, Excel,

PowerPoint and Visio.

. Updated MDMS telephone project list, vendor list, vacation/time-off

spreadsheets, Lotus Notes

Directory, and distribution lists.

... continued

Audrey Vida Kubilius Page Two

PHOENIX INVESTMENT PARTNERS, LTD. . Hartford, CT. June 2000-September

2008

Administrative Assistant / Fund Accounting & Tax Department (Mar. 2007-

Sept. 08)

Directly supported Phoenix's Fund Accounting and Tax Department by carrying

out key administrative responsibilities, including the following:

. Provided administrative support to Vice President of Fund Accounting

& Tax Department as well as three staff members.

. Maintained equipment, inventory of electronic systems, and the

department's file room. Implemented archive procedures and

maintained attendance.

. Collected, organized, and distributed litigation income

data; prepared, coordinated signatures, and distributed management

representative correspondence

PHOENIX INVESTMENT PARTNERS, LTD

Senior Administrative Assistant / Investment Operations (Nov. 2002-Mar.

2007)

Supported Phoenix's Investment Operations Department, including Fund

Control, Tax, Settlements, Institutional, and Mutual Fund. Autonomously

used high level of administrative skills to enhance overall operations and

effectively manage priorities. Key areas of responsibility included:

. Ensured accuracy of liquidity certifications from portfolio managers;

audited more than 70 on a quarterly basis and tracked monthly on a

master fund list.

. Professionally managed confidential and sensitive information.

. Provided back-up assistance to Chief Executive administrative

assistant as needed (2003-2004).

Senior Administrative Assistant / IT Operations (June 2000-Nov. 2002)

Used project management and event-planning skills in supporting

administrative and project requirements of both IT and Investment

Operations. Significant accomplishments include:

. Successfully orchestrated relocation of 45 staff to new workspace. As

liaison, coordinated facility management issues for more than 85

people through ongoing communications with space planning team and

co-workers.

. Effectively oversaw wide range of event-planning activities,

including on- and off-site arrangements for meetings, conference

rooms, catering, travel/accommodations, and audiovisual

requirements.

Education QUINNIPIAC UNIVERSITY - SCHOOL OF COMMUNICATIONS . Hamden, CT

. Master's Degree in e-Media (2005)

EASTERN CONNECTICUT STATE UNIVERSITY . Willimantic, CT

. Bachelor of Science Degree, Business Administration (1985)

Civic UNITED WAY SPECIAL OLYMPICS

. Campaign Manager's Assistant (2 years) . Program Volunteer

(4 years)

ARTHRITIS FOUNDATION PILOT PEN TENNIS

. Marathon Walker / Fundraiser (1 year) . Volunteer (5

years)

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