Events coordinator, Venue Operations 8 year experience

Mandeep

Pabla

Phone: 858-***-****

Email: *******.********@*****.***

**** ********* ***** –San Diego, CA 92129

Profile

Inventive and imaginative Special Events Coordinator with eight year experience in coordinating 200+ events

ranging from fundraisers, community events, charity galas, product launches, festivals, booths and special events.

Possess stupendous communication skills, superior planning abilities and contagious enthusiasm. Exceptional time

management skills aimed at ensuring timely execution of events and meeting tight deadlines.

Core Competences

• Event Planning/Coordination

• Fundraising/Donor/Sponsor Relations

• Member/Guest Recruitment/Retention

• Location/Site Selection

• Contract/Vendor Price Negotiation

• Staff & Volunteer Supervision/Training

• Budget/Resource Administration

• Forecasting/Tracking/Analysis

• Post Event Review/Assessment

• Social Media Marketing

Work Experience

Radio5 Events Special Events Coordinator

September 2007 – Present

Key Accomplishments

• Planned and executed over 200 fundraisers, generating $300,000 funds raised.

• Create and designed engaging e newsletters to subscribers with 24.7% email open rates, above

industry average.

• Worked with vendors by negotiating the best prices resulting in 30% savings and increased profits.

• Trained and managed 40 volunteers and staff resulting in 20% increase of volunteers.

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Responsibilities:

• Developing, organizing, planning and designing over 200 large scale events.

• Oversee master events calendar to allow appropriate spacing between events and avoid conflicts.

• Evaluating and developing strategic plan of action to ensure cost of events remains under the pre

determined budget.

• Selecting and negotiating suitable venues or locations as per the requirement and budget.

• Ability to negotiate with vendors for goods, services and event sites. Experience monitoring

delivery of goods & services which resulted in savings of $140,000.

• Executing out all event functions as per legal guidelines and regulations.

• Developing strategies and tactics for members/guest/customer recruitment, engagement and

retention.

• Facilitating communication with professionals, including venue management, caterers, contractors

and equipment rentals to ensure efficient running of an event.

• Recruiting, training, delegating, coaching and motivating volunteers and staff for all events.

• Delegating tasks with vendors, catering, transportation, lighting, entertainment, venues and music.

• Work on direct marketing initiatives and promotional activities.

• Conduct and creating follow up event analysis reports.

• Manage the Social Media accounts on daily basis such as Facebook, Instagram and Twitter.

• Leo Hamel & Co. – Events & Marketing Coordinator

January 2005 – September 2007

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Key Accomplishments

• Planned, scheduled and executed store events, generating revenues at an average of $90,000 per

event.

• Create and designed engaging e newsletters to customers notifying them of store events, with

17.2% email open rates above industry average.

• Negotiated with vendors such as caterers and entertainment professionals, resulted in savings of

$6,000.

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Responsibilities:

• Developed, organized, planned and promoted in store sales events.

• Conducted research to identify new opportunities for bringing new customers to the store.

• Oversee master events calendar to allow appropriate spacing between events and avoid conflicts.

• Created, designed and maintained company website and event calendar.

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• Goldenchild Audio – Internship Coordinator

May 2002 – January 2005

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Responsibilities:

• Prepared reports on 60 students and activities as required by administration with San Diego State

University.

• Maintained accurate and complete student records as required by laws, district policies, and

administrative regulations.

• Planned, directed, and participated in recruitment and enrollment activities.

• Supervised, trained, and directed professional staff and interns.

• Teached classes and present self help or information sessions on subjects related to education and

career planning.

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Education

California State University, San Diego – Bachelors in Computer Science

2005

California State University, San Diego – Bachelors of Economics with Emphasis in Business

2007

Technical Skills

• Proficient with Microsoft Office Suite

• Advanced Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Advanced Adobe Photoshop CS

• Sony Vegas Pro Video Editor/Creator

• Adobe Dreamweaver CS

Volunteer Background

Events Coordinator for NetIP San Diego Chapter, September 2006 2008

• Created, directed, and managed fundraisers through special events, raising $80,000.

• Grew membership subscriptions by 35%.

Events Coordinator for Diwali & Baisakhi Indian Festivals, October 2004 to Present

• Provide event planning, coordination & design expertise.

• Support in the coordination of festivals & manage the sound, audio, and visuals effects.

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