Manager Administrative Assistant
Resume:
Geraldine Vassallo
Brooklyn, NY 11228
*.********@*******.***
Professional Experience:
Hachette Filipacchi Media U.S., New York, New York
May 1998-Present
Benefits Manager (January 2007-Present)
1. Responsible for new hire on-boarding which includes
weekly Orientation, payroll and benefits set up,
security, etc
2. Manage third party outsource vendor and ensure
integration of processes and procedures
3. Audit enrollment and change entries made to HRIS for
accuracy; and maintain vendor websites ( Medical,
Dental, Vision and 401k)
4. Oversee the open enrollment period which includes communicating
changes to employees, arranging for on-site/webex representation by
carriers, and processing changes
5. Conduct exit interviews and facilitate the
preparation of separation agreements and COBRA
packets
6. Assist with annual renewal of benefit plans
including gathering rates, making recommendations,
and implementing changes to the benefit plans
7. Communicate regularly with employees and answer
questions regarding benefits, enrollments, changes,
terminations and compliance issues
8. Responsible for 5500 filings for all benefit plans
9. Ensure compliance with laws and regulations
including ERISA, COBRA, HIPAA, and FMLA
10. Administer the company's 401(k) plan and assist in
annual plan audit
11. Work on special projects such as communicating new
benefit programs and features, eligibility audits,
and SPD review
Associate Benefits Manager (August 2004-January 2007)
12. Reported cases for worker's compensation
13. Managed short term disability and maternity leaves
for all employees
14. Gathered and prepared information to complete annual
5500's
15. Conducted ergonomic workstation evaluations and made
recommendations accordingly
16. Provided day-to-day support including resolving
issues with data feeds, employee benefit claims, and
data analysis/reports
17. Supervised HR assistant
Assistant Benefits Manager (August 2000-August 2004)
18. Researched medical, dental and flexible spending
claims for employees
19. Managed 401(K) enrollments and changes
20. Maintained a list of employees on work visas
21. Updated medical, dental and vision eligibility on
carrier's website
22. Administered commuter benefits
Benefits Coordinator (June 1999-August 2000)
23. Tracked and maintained COBRA participants' payments
and coordinated eligibility with vendors
24. Reconciled monthly HMO bills
25. Prepared monthly medical, dental and vision bills
26. Administered educational assistance program
27. Managed in-house temp pool
Payroll/Benefits Assistant (May 1998-June 1999)
28. Prepared exit packets for terminated employees
29. Preformed administrative duties
30. Maintained filing system
31. Prepared orientation materials
PACE UNIVERSITY, New York, New York
Student Administrative Assistant (June 1996-January 1998)
32. Created and maintained student filing system
33. Responded and organized all inquiries
1. Phone inquiries for about 100 students daily
2. More than 1,000 students, on a walk-in basis, per
semester
34. Advised students on academic issues
35. Performed administrative duties
3. Prepared materials and provided assistance for
orientation of students
4. Scheduled appointments
5. Prepared files for advisors
36. Solely responsible for managing office in the
absence of other staff
Education:
PACE UNIVERSITY, New York, New York
Bachelor of Business Administration, January 1998
Major: Management
Area of Concentration: Human Resources
Skills: Microsoft Word, Microsoft Excel,
PowerPoint
ADP Enterprise, Report Smith, Fluent in
Italian
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