Service Life Insurance

RESUME

P.O. Box ***** G.M.F Phone: ***-****

Barrigada, Guam 969**-***-****

E-mail:

*******@*****.***

Elizabeth G. Salas

Objective: I am seeking a challenging position where I might utilize my past and present skills.

I am also interested in developing additional skills.

Summary

Of experience: Job Title Company/Institution Name Address

Payroll Technician Dept. of Admistration P.O. box 884 Hagatna,

Guam 96932

Payroll Clerk II Dept. of Administration

Payroll Clerk I Dept. of Administration

Data Entry Clerk/

Recepcionist Oral Surgery Group 848 S. Beretania St., Ste.400

Honolulu, Hawaii 96813

Education: Attended Carbullido Elementary, P.C. Lujan Elementary, Barrigada Junior High

School and George Washington Senior High School, completed 12th. Grade and

graduated in 1980.

College: Attended the University of Guam, 1981-1986. Completed courses in Accounting I

and Accounting II, Basic Finance and Introduction to management.

Training and Skills:

AS400 payroll system, Oracle payroll system, IBM typewriters, 10 key calculators and

addressograph machines. Acguired general office practice, receptionist training, practical

secretary training and window customer services.

Work Experience – Duties and Responsibilities:

Payroll Technician 11/10/1994 to 7/22/2011

Department of Administration starting: $22,942.00

Ended: $38,148.00

1. Processing of personnel actions:

Responsible for the payroll maintenance and processing of employees within the assigned

Government of Guam departments. Receive, review and process all personnel actions that

were transmitted to the payroll branch from the Department of Administration personnel

services division who receives all personnel actions. Determine the nature of each personnel action

before applying the necessary systematic payroll procedures which include but are not limited to,

salary increment, pay adjustment, reclassification of pay range, acting capacity, promotion, demotion,

awards, USERA pay adjustment and other actions affecting an employee’s employment status. Compute

any retroactive payments or overpayments when processing actions in the nature of resignations,

terminations or separation(death).

Review compute and adjust annual and sick leave hours to expediting final employment payment.

Update, maintain and track active employees through various personnel action documents through

utilization of the established computerized payroll system. Enter and report all information into the

payroll master, deduction files and employee service card.

2. Service Cards Maintenance and Update:

Responsible for the maintenance and control of payroll service cards for all employees of the Government

Of Guam. Enter into each service card, all pertinent information related to individual employee’s salary,

position title, code number, withholding tax allowances, retirement or social security coding and years of

service. In addition, manually update and post all leave records, overtime pay, night differential hours,

hazardous pay hours, compensatory time worked or taken, holiday worked, yearly salary increments, date

of retroactive payments and any changes affecting employee’s personnel status.

3. Processing of Payroll Deductions:

Process payroll deductions for employee financial obligations relative to tax levies, child support, Guam

Housing Corporation, hospital accounts, health, dental and Government of Guam life insurance, private

life insurances and other miscellaneous accounts within the Government of Guam as authorized by the

vendors. Pro-rate, if necessary, medical and dental deductions based on the effective date and enter all

changes accordingly into the payroll master and deduction files.

4. Processing of Payroll Master File:

Maintain a payroll control master sheet for each employee in assigned departments. Enter onto payroll

control sheets, any deductions for the deletion or addition to be reflected on a new updated payroll

master. Process the necessary changes for transferred or terminated employees and record information

onto the control sheet and enter information into the computer data. Compute and compare the normal

amounts on the new payroll master list and key punch any necessary adjustments into the master file to

ensure that the figures are accurate prior to closing of the master file. Process new employees appointed

or hired into the Government of Guam. Prepare individual service card, as an addition, to the master

file and include all pertinent information such as employee name, social security number, computed

hourly rate, pay range and annual salary, position title, tax exemption, retirement or social security code,

effective

date of employment, department and allotment number to be charged and other personnel data as

provided on personnel actions or by the employee.

5. Processing of Time and Attendance sheets:

Process Bi-weekly time and attendance sheets for the assigned departments by first reviewing hours

computed, department codes, pay codes, leave applications and certifications. Post all necessary

adjustments in the employee’s service card such as back-ins, retroactive payments, annual or sick leave

hours taken, leave without pay and/or if necessary, adjust hours accordingly on the time sheet. Process all

necessary adjustments, verify control sheets against the time balance report to ensure that figures are

balanced and make all necessary adjustments in the time files prior to final payment.

Today, the processing of timesheets is now automated into the computer. Therefore, everything for

processing remains the same, adjustments, posting, any changes needed and all necessary information

reflect in the automated AS400 system. Service cards can now be printed yearly or partial for needed

information regarding actions or research.

6. Manual Processing of Special Payments:

Process special payments as requested by the managing official of the assigned department and approved

by the Director of Administration. Gather all information in the employee’s record such as name, rate,

department number and social security number. Manually compute the gross, tax, retirement or social

security for deduction. Manually compute all other payroll deductions involved such as medical, dental,

child support, tax levies, Government of Guam life insurance and all other miscellaneous deductions.

Compute the government’s contribution on retirement, social security, medical, dental and life insurance.

Prepare special payment for any employee separating from the Government of Guam due to death. This

process is achieved by first obtaining all services from the beginning of employment service. Then, a

special payment check is prepared for all unused annual and sick leave hours and payable to the

designated beneficiary or estate.

7. Leave Maintenance and Update:

Responsible for the maintenance and update of employees leave records for the assigned departments.

Manually record all leave taken and accrued on individual employee service card. Compare and balance

leave hours on predetermined manual leave control against the leave register generated from inputs of

time

Sheets processed. Monitor and process employees leave absences as well as paid attendance. Correct

any

Errors and make necessary adjustments to leave hours before processing the payroll checks. In addition,

Accept and process incoming annual and sick leave applications for leave sharing donations. Documents

of leave sharing is reviewed for payment and entered into the AS400 system to show leave donation. This

information is now automated into the system and is automatically shown in the service card.

Also, maintaining and monitoring leave sharing documents is logged by me, entering the full information

in the Microsoft excel files. This is necessary to look back on records for audit, research and any other

means to update employee records. This file is maintained on a yearly basis and all hard copies are filed

in a folder and labeled for access to all technicians.

Work Experience – Duties and Responsibilities:

Payroll Clerk I 8/29/1991 – 12/31/1991

Department of Administration-Payroll Division starting: $17,449.00 to $17,635.00

Payroll Clerk II 1/01/1992 – 11/9/1994

Department of Administration-Payroll Division starting: $19,974.00 to $21,223.00

1. Process of Personnel Actions:

Receive personnel actions for salary increments, new hires, promotions, transfers, pay adjustments and

acting positions for detail pay. Process such actions by obtaining the employee’s service card and

determine its retroactive payment and overpayment from its effective date on the action. Once retroactive

pay or overpayment is calculated, it is given to an auditor for audit before final payment. Also, receive

and process actions for resignations, terminations, and retirees. The employee’s record is gathered and

reviewed for determining annual leave and sick leave hours for lump sum payment. Again, this is given

to the supervisor for final audit of payout.

2. Service Cards:

Maintain a service card for each employee, showing the rate, pay grade, retirement or social security

status, tax exemption, title and position number and the year of service. Manually post all information

pertaining to the timesheet onto the service card, work time, holiday pay, overtime, leave without pay

status, night differential and hazardous pay. Also, post any annual or sick leave taken every pay period,

retroactive payments, overpayments and compensatory time worked or taken.

3. Payroll Control Master:

Maintain and control master listing of all employees. On the listing, the employee’s name, social security

Number, rate, medical, dental, life insurance, retirement or social security status is all indicated. Any

changes or additions is made and compared with the old master listing from the previous pay period for

control. In addition, a new employee file is created by being keyed into the AS400 system. This

information is obtained from the personnel action which shows the name, social security number, date of

Birth, probation, temporary or limited term, annual salary, position, department and number, retirement or

social security status, medical, dental life insurance and tax exemption.

4. Payroll Miscellaneous Deductions:

Maintain and control a miscellaneous listing of all assigned Government of Guam employees deductions.

Receive, sort to departments and process payroll deductions authorized from vendors. Payroll deduction

information is keyed into the miscellaneous file in the AS400 system. All necessary additions and

updates are then made.

Work Experience – Duties and Responsibilities:

Data Entry Clerk/Receptionist 2/21/1989 – 12/19/1990

Oral Surgery Group starting: $1,050.00

Final: $1400.00

Entered daily patient charges for each of the five doctors I worked for. Printed a listing of charges and

transferred data for file posting. After posting, a final report is printed. Logged in daily patient count for

Each doctor and kept a file for patients that were given discounts on their accounts. Keyed in all cash,

personal checks, insurance checks and credit card payments received by mail and over the counter.

Printed two listings of payment sheets and again is transferred for final posting. Prepared deposit slips

daily for cash deposits to the bank. Entered all adjustments and refunds, printed adjustment sheet and

transferred for final posting. After, each patient’s account is checked for entry errors. Printed refund

checks and payable checks for distributions. Also, entered a large quantity of Hawaii Dental Service

insurance payments, DSS(medical) insurance payments and TRW(collection) payments received by mail.

Deposits slips are prepared separately for each insurance payment check. All payments are keyed into the

system, a listing is printed for each and transferred for final posting. Verified DSS and TRW patient

accounts for entry errors. Prepare billing statements every month for bulk mail to the post office. Recall

all monthly reports due at the end of the month and printed it for supervisor.

As a receptionist, I answered telephones and made dental appointments for patients referred to our

office and checked in patients upon their arrival. Key in patient information into the system, printed

charge slips, patient charts and collected cash, check and credit card payments upon discharge. File charts

and x-rays at the end of the day in alphabetical order.

Reason for leaving: Relocated to Guam

Other Related Duties and Responsibilities:

Payroll Technician:

Enter all incoming miscellaneous payroll deductions for all departments under the Department of

Administration, Government of Guam. Deductions include financial institutions, insurance obligations,

medical, dental, additional taxes indicated on W-4 forms and other vendors authorized. The deduction

forms are then separated by departments and disbursed to the assigned technicians.

Gather all leave sharing documents from all technicians for entry. All leave sharing documents are keyed

into the excel file for records. The original hard copies are filed in a folder and are numbered to have

easier access when researching or for audit.

Also, do research on G.P.D. employees when their payroll office needs help and exact calculations. Such

as, back pay to the employee due to winning a case, being under the USERA law for military and audit of

employee’s jacket affecting his or her annual and sick leave balance. This process is also done for other

agencies relative to this situation if needed.

On occasion, I am place in charge of the office and staff when the chief payroll officer and payroll

supervisor are not available in the office. This allows me to assist the technicians in any way and also

give

customers the best advice possible during their absence.

Responsible for the preparation of the following information requested by employees or departments:

1. Assist in window service by helping customers with any questions or inquires pertaining to

payroll as well as on the phone

2. Sick leave verification for income tax exclusion purpose

3. Medical and dental insurance verification for income tax exclusion

4. Verification of employment for bank institutions, GHURA applicants

5. Verification of employee’s earnings and deductions

6. Re-issuance of W-2 forms

7. Prepare memos for unused annual and sick leave balance for retirement service credit

8. Re-issuance of check stubs

9. Process back ins and conversion memos for payment

10. Process overtime during typhoon disasters

11. Update accrual of annual, sick leave, military balance and compensatory time accrued

Acting Supervisor detail:

Responsible for the staff and payroll functions on a daily basis. Meet all necessary deadlines before

check write with payroll technicians and assist them if they need help. Release payroll checks on payday.

Made electronic deposits by phone for taxes and prepared payroll summary reports for Division of

Accounts.

Audit all employee service cards for retirement, resignation, termination and separation of death from the

payroll technicians. Verify that all annual, sick leave and leave donation are correctly posted and carried

over to each column shown on the service card. Once audited, lump sum payment is processed for any

leave due and sick leave only upon death.

Payroll Clerk I/II:

Participate in window service helping customers with questions or inquiries pertaining to payroll.

Handled 400 to 900 summer trainee participants under the Agency o Human Resources Development. A

personnel action and a master listing of all participants are submitted to payroll for processing. On the list

it shows the name, date of birth, marital status and address.

Processed work time for the Army National Guard and Air National Guard during typhoon and

earthquake disasters.

Additional Duties:

1. Process special payment checks upon request which is prepared manually

2. Process back ins and conversion memos

3. Prepare W-2 forms for re-issuance

4. Prepare check stubs requested by employees

5. Update accrual of annual, sick leave and compensatory time accrual

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