Project Manager Accounts Payable

Chronological Resume

Summary:

Nine years consistent, solid experience: Accounting Clerk performing AP, AR, Billing (May

****-**** ****)

Work Experience:

Bookkeeping Clerk- Contractor (Sept 2010 – June 2011)

Employer: Volt, 3007 Douglas Boulevard, STE 175, Roseville, CA 95661 Tel: 916-***-****

Reason for Leaving: Completed Microsoft Certification Schooling-Relocation to Dallas, Texas

Contractor for California United Home Care Workers, Local 4034:

Contractor for Vision Service Plan Insurance, Inc.

• Reconciled AP credit card receipts to monthly statements; created AP vouchers and Purchase

Orders.

• Audited annual contractor payments to prepare for annual 1099s.

• Created Excel pivot tables and revenue/expense summary spreadsheets.

• Fixed assets: identified, bar-coded, and assigned individual costs to all organizational assets.

Conducted research to generate historical cost/sales tax data as input to a fixed assets Access

database. Exported Access data to Excel; created related spreadsheets for asset tracking.

• GL coded/entered vendor AP invoices into Great Plains.

• AR cash applications: Posted customer checks and lockbox payments to accounts.

• Posted unapplied amounts to open balances.

• Researched past due accounts; made collection calls to doctors offices to collect on accounts.

• Wrote AR letters and collection correspondence.

Billing Clerk III- Full Time Employee Position (Feb 2007 – Jan 2010)

Employer: Shaw Environmental, 180 Promenade Circle, STE 320, Sacramento, CA 95834 Tel: (916) 928-

3300

Reason for Leaving: Supervisor quit with no replacement after a year.

• Constructed monthly project Cash Forecast spreadsheets.

• Constructed monthly spreadsheets detailing project revenue, transfers, and job status.

• Generated monthly draft bills for project manager review/edits/markups/approvals.

• Invoiced over 100 Time & Material/Fixed Price projects for 24 Project Managers concurrently.

• Posted material and labor hour transfers between separate projects through JD Edwards Job

Cost.

• Closed jobs by reviewing Accounts Receivable, unbilled charges, and write-downs.

• Finalized and posted revenue by running monthly Revenue Recognition.

• Setup jobs in JD Edwards based on client proposals and contract documents.

• Generated Cost/Revenue budget reports for individual pay items and job phases.

• Modified Cost/Revenue budgets with approved change orders.

• Performed year-end pre-billing and created related spreadsheets to track pre-billed amounts.

• Entered ad-hoc charges for credits and adjustments. Created credit memos, debit/credit

invoices.

• Documented and billed retention amounts at project completion.

• Conducted project maintenance duties related to updating system information and financial

data.

AP Clerk- Contractor (Jan 2006 - Dec 2006)

Employer: Loomis Fargo & Co Inc., 1717 E Street, Sacramento, CA 95811 Tel: Home Office (713) 435-

6700

Reason for Leaving: End of Contract

• High-volume, two-way reconciliation/GL coding of Accounts Payable vendor invoices using

Oracle.

• Maintained vendor invoice files and financial records.

• Resolved per item quantity/price invoice discrepancies.

• Performed month-end accruals.

• Maintained Excel spreadsheets for Purchase Orders.

• Maintained all DMV records, registrations, and payments for all fleet vehicles.

• Recorded W-9s and prepared all Accounts payable correspondence.

• Processed Employee Loans.

• Replenished Petty Cash and reconciled vouchers.

• Generated AP reports.

• Reconciled vendor statements and various accounts.

AP Clerk- Contractor (Jul 2005 - Dec 2005)

Employer: Accountemps, Sacramento 2180 Harvard Street, #250, Sacramento, CA 95815 Tel: (916) 922-

4480

Reason for Leaving: Completed contract

Contractor- Interstate Plastics

• Assisted with high-volume, two-way (PO/Invoice) GL coding and batch entry of vendor invoices.

• Coding and reconciliation of freight bills and various modes of freight transportation.

• Conducted weekly check runs.

• Research and resolution of raw material quantity/price discrepancies.

AP Clerk- Full Time Employee Position (Jan 2004 – June 2005)

Employer: Tesco Controls, Sacramento 8440 Florin Road, Sacramento, CA 95828-2506 Tel: (916) 395-

8800

Reason for Leaving: New department manager hired who wanted his own staff, resulting in complete

department turnover.

• High volume invoice entry, coding and AP processing in MAS-90/200.

• Three-way match/batch (invoice, purchase order, and receiving documents).

• Resolution of inventory discrepancies.

• Processed large-scale check runs (500+ monthly checks).

• Heavy vendor contact to resolve invoicing errors and debit/credit memo discrepancies.

• Resolved shipping and sales/use tax discrepancies on inventory.

• Issued resale certificates.

• Generated/Audited year-end contractor 1099’s and W-9’s.

• Issued Mechanics Lien Releases.

• Processed credit memos and reconciled vendor statements.

• Processed and coded employee expense reports.

• Responsible for all company cash disbursements (exception to payroll).

• Posted and tracked advanced payments and deposits.

Accounting Clerk- Contractor (Nov 2003 – Jan 2004)

Employer: Certified Employment, River City Staffing, 3301 Watt Avenue, STE 110, Sacramento, CA 95821

916-***-****

Reason for Leaving: Worked several short contract assignments upon arriving to Sacramento.

Contractor: Loomis Fargo & Co, County of Nevada, and Sequoia Pacific Builders

• Backfill at Loomis Fargo & Company for vacationing staff. Performed batch entry of vendor

invoices and resolution of quantity/price discrepancies.

• Reconciled vendor statements.

• Processed employee expense reports.

• Assisted at Nevada County equipment auction in Grass Valley, CA.

• Prepared DMV transfer paperwork, verified buyer identification, received payments,

reconciled auction paperwork.

• Assisted with inventory count at Sacramento warehouse.

• Compiled data, entered to Excel spreadsheets, and entered into accounting system.

• Researched inventory item discrepancies.

Accounting Clerk- Contractor (Jul 2002 - June 2003)

Employer: Prostaff, 222 West Las Colinas Boulevard, Irving, Texas 972-***-****

Reason for Leaving: Relocation to Sacramento, CA

• Worked as a full-time contractor for: VP Supply, Trinity Industries, Amerisource Bergen.

• Performed Accounts Payable processing (two-way) in wholesale and production

environments.

• Generated and audited check runs (processed from multiple bank accounts).

• Processed credit memos and chargebacks; reconciled EFT payments to invoices.

• Assisted with inventory counts.

• Approved credit terms and limits, processed customer credit applications, used credit

scoring, responded to credit references.

• Reconciled vendor statements.

• Created/updated various Excel spreadsheets.

• Generated aging reports.

AP Clerk-Full Time Employee Position- (May 2001- May 2002)

Employer: HD Supply, Lewisville Home Office: 501 W. Church Street, Orlando, FL 32805 (407) 841-

4755

Reason for Leaving: Enrolled in Vocational Certificate Program with Dallas Community College in

Mesquite. Needed flexible work hours to complete schooling.

• GL coded and batched high-volume vendor invoices (two-way match).

• Generated AP aging reports to identify and resolve unpaid inventory and past-due invoices.

• Worked with Purchasing and Inventory Managers to identify and resolve inventory/invoice

discrepancies.

• Reconciled vendor statements; identified/resolved discrepancies.

• Conducted historical research on both unpaid invoices and shipping/freight errors.

• Created debit memos for inventory.

• Resolved discrepancies between debit and credit memos.

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