Administrative Assistant Manager
Resume:
Maria J. Beteta
Jersey City, NJ 07304
*****@*******.***
Experience
BNY Mellon - New York, NY 3/2007 - Present
Executive Administrative Assistant to CEO of Treasury Services
• Coordinate Internal and External meetings preparation including calendar set-up/management, agenda and material
organization, appropriate catering when needed as well as a room set up and technology requirements (video
conference, dial-in numbers). Arrange conference calls with multiple domestic and international locations
• Coordinate travel arrangements, both domestic and international; including itineraries, flights, hotel, train, car
transportation and VISA requirements etc.
• Proactively manage executive’s calendar with minimal direction
• Access CEO’s e-mails to respond and help ensure quick turnaround and follow-up
• Drafts and coordinates meeting agendas. Assist with creation/modification of presentations, spreadsheets and other
various docs.
• Expense report processing/management (using PeopleSoft)
• Completion of ad hoc administrative requests and projects in a timely and thorough manner
• Prepare and distribute correspondences
• Handle incoming calls and respond to inquiries
• Work with IT support staff to quickly resolve hardware, software and Blackberry problems
• Handle sensitive/personal/confidential information with discretion
Bank of America– New York, NY 4/2006 - 11/2006
Executive Administrative Assistant
• Managed high volume calendar for two Managing Directors, a Principal and a VP of BofA
• Handled domestic and international travel arrangements for each manager
• Prepared all documents for travel, itineraries and all meeting logistics
• Processed all travel expenses and reconciled credit card statements
• Coordinated all internal and external meetings, conference calls and all business dinners for each manager
• Worked with internal graphics and analyst for preparation of brochures and deal books
• Handled personal matters for all such as travel, medical appointments, family travel etc.
• Answered very busy phones and directed all phone calls for the team and messages accordingly
Financial Information Inc. – S. Plainfield, NJ 4/2001 - 4/2006
Executive Administrative Assistant to CEO /Human Resource Administrator
• Reported directly to the President; executive assistant duties consisted of compiling and submitting company
expenses, travel, coordinated meetings, and served as telephone coverage for senior executives
• Was primary point of contact for issues regarding recruitment, compensation, training and other employee related
matters
• Administrated employee counseling, performance appraisals as per department head and other processes in
accordance with federal law and state regulations
• Was responsible for benefits administration, reconcile billing for medical, dental, vision STD, LTD and Life
Insurance, vendor invoices and expenses
• Implemented employee activities and events such as flu shot drive, 401 (k) session, annual benefit open enrollment
• Administered and track performance reviews
• Handled sensitive/personal/confidential information with discretion
• Supervised the head receptionist and the facilities department
• Supported and assisted the marketing and accounting departments with adhoc projects
Lord Abbott – Jersey City, NJ 7/2000 - 4/2001
Administrative Assistant
• Provided administrative support to the Director of HR and Specialist
• Entered new hires, terminations, time sheets and I-9 information into HRIS system (People soft)
• Was responsible for new hire background checks
• Updated changes, corrections and other miscellaneous HR related transactions
• Conducted new hire orientations
• Updated and revised company security clearance pass database as needed
• Ordered and maintained department’s office supplies and provided clerical support where needed
Financial Information, Inc. –Jersey City, NJ 6/1996 - 8/1999
Marketing Assistant/Account Executive
• Was responsible for introducing new products and services to current and new clients
• Developed new account relationships through constant client visits and follow up service calls
• Handled customer inquiries; also interfaced with internal departments in order to resolve issues related to billing,
contracts and technical inquiries
• Reviewed and ensured payment of retro monies
• Processed and uploaded Biweekly Bonuses
Skills Word, Excel, PowerPoint, Outlook, Lotus Notes, familiar with most expense systems, PeopleSoft
Education New Jersey City University, Jersey City, NJ 1998 - 2004
Credits towards BA in Business Administration
Continued…
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