Administrative Assistant Executive

Experience

Siemens Industry - Jacksonville, FL

**** - ****

Executive Assistant - Temporary Position

Provided support to the Directors of Engineering and Sales/Marketing in

the Rail Automation division.

. Extensive calendar management for the Directors utilizing Microsoft

Outlook.

. Worked with clients to coordinate on/off site meetings.

. Prepared domestic/international travel and expense reports

(including conversions).

GlobalHue - New York, NY

2008 - 2009

Executive Assistant

Provided support to the Vice Chairman and President of the Latino

Division a multi-cultural advertising agency.

. Extensive calendar management, budgeting and reporting for the Vice

Chairman and President.

. Created complex travel itineraries, manage related details including

travel expense reports.

. Coordinated with clients' staff to organize on/off-site meetings.

. Communicated with multi media outlets (print, radio, & digital) to

publicize monthly promotional events.

. Worked closely with the management team creating presentations using

Microsoft PowerPoint and Excel.

Clay Finlay LLC - New York, NY

2008 - 2008

Administrative Assistant - Temporary Position

Provided support to the Investment Team.

. Assisted in creating presentations using Microsoft PowerPoint, Excel

and Visio.

. Transcribed meeting notes from digital and paper format, creating

memos, letters and reports.

. Secured domestic and international travel including all related

expense reporting.

CIT Group - Livingston, NJ

2005 - 2007

Executive Assistant - Corporate Tax Department

Provided primary support to senior staff of this Fortune 500 Company

engaged in commercial and consumer financing.

. Managed calendar for Executive VP using Microsoft Outlook.

. Created presentations and charts using Microsoft PowerPoint, Excel

and Visio.

. Organized on/off-site meetings and events, including any materials,

personnel, equipment, and catering.

. Prepared all related expense reporting for domestic and

international travels.

. Supervised temporary administrative staff during heavy processing

time.

Schindler Elevator Corporation - Morristown, NJ

2001 - 2004

Administrative Assistant

Provided primary support to management team members of the Engineering,

Design and Purchasing Groups for the second largest manufacturer of

elevators worldwide with operations on five continents.

. Prepared reports, presentations and related materials for senior

management meetings.

. Organized on/off-site meetings, including any materials, personnel,

equipment and catering.

. Coordinated domestic and international travel, including airline

reservations and hotel accommodations.

. Liaison with various governmental agencies in the areas of building,

construction permits and patents.

. Customer and field support activities including extensive database

maintenance.

Skills

Fluent in Spanish. Proficient in Microsoft Word, Excel, PowerPoint and

Outlook. Working knowledge of Visio. Research skills and use of the

Internet.

Education

Union County College, New Jersey - Liberal Arts coursework

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