Manager Administrative Assistant

619-***-**** *********@*****.***

Shaahida Y. Williams 1051 4th Avenue #56

Chula Vista, CA 91911

Producing Brilliant Results for your Management and Administrative Needs

Qualifications Highlights

Cash handling Department management Problem-solving/decision making

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Accounts receivable Team-building Oral/written communications

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Budget oversight Contract procurement Performance and productivity improvement

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Software trainer Policies and procedures development Project Management/super-tasking

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Leadership System design and improvement Advanced computer and software skills

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Professional Experience and Accomplishments

Office Manager August 2009 – July 2011

Neighborhood House Association, San Diego, CA

Project Enable BPSR Clinic

Designed and maintained accounting general ledger and tracking system, monitored program budget, processed payroll,

accounts payable/receivable, processed all invoices, expense reports, procured vendor contracts, monthly account

reconciliations, managed petty cash fund. Analyzed division operating practices, such as record keeping systems, forms,

office layout, personnel, and budgetary requirements to create new systems or revise established procedures. Created

and developed policies and procedures, created master clientele database for over 600 clients, supervised three office

assistants; coached and disciplined staff. Assigned and monitored administrative functions.

Accomplishments

Formed and structured entire administrative department

Construction manager for major suite renovation and suite addition

Administrative lead/key role in securing a five year Medi-cal certification contract with the county of San Diego

Office Manager/Business Coordinator September 2007 – July 2009

Building Contractors Association, San Diego, CA

Established all administrative policies and procedures; constructed and organized office operations. Directed facility

improvements and space allocation, oversaw and carried out multiple projects; conducting frequent extensive research.

Assisted members with small business development and incorporation.

Accomplishments

Lead role in writing, formatting, proofreading and editing proposal that secured a $1.5 million Community

Development Block Grant

Hired, trained and supervised four administrative staff during my tenure

Executive Assistant April 2006 – September 2007

San Diego Workforce Partnership, San Diego, CA

Administrative Assistant/Receptionist December 2003 – April 2006

Integrated Microwave Corporation, San Diego, CA

Education and Training

Management Skills for Administrative Professionals Career Track Continuing Education 2007

Mistake Free Grammar and Proofreading Career Track Continuing Education 2006

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