Manager Administrative Assistant

LINDA GRIMES

Foothill Ranch, CA *****

949-***-**** ************@*****.***

Objective

Seeking a position in a well organized and well reputed organization where

I will get platform to push my career in this field and a chance to

enlighten my skills by providing efficient services.

Appointment Scheduling ~ Travel Arrangements ~ Meeting Coordination ~

Document Creation ~ Travel & Expense Reports ~ High Volume Phone Calls

~

Customer Service

Dependable professional with over twelve years of experience in providing

effective and comprehensive support to senior executives, including a SVP

Collections & Asset Recovery. Possesses the highest degree of integrity,

supported by a flawless record of maintaining confidentiality. Adaptable

to changing situations and highly focused in supporting complex deadline

driven operations. Types 60 wpm.

Summary of Qualifications

. Seeking a challenging position in a growth oriented organization which

offers diverse job responsibility to utilize my skills.

. Highly organized and detail-oriented assistant with over 12 years'

experience providing thorough and skillful administrative support to

senior executives.

. Dedicated and focused while able to prioritize and complete multiple

tasks and follow through to achieve goals.

. An independent and self-motivated professional with excellent

administrative skills and able to grow positive relationships with

clients and colleagues at all organizational levels.

Professional Experience

March 2010 - Present The Ayco Company, L.P., IRVINE, CA

(A financial counseling company owned by

Goldman Sachs that provides executive level

professionals with comprehensive financial

planning)

Assistant to Account Manager

. Create calendar schedule for Account Manager to meet with 60-70

clients quarterly through Microsoft Outlook. This includes all travel

arrangements and itineraries.

. Create expense reports that coordinate with Account Manager travel

schedule.

. Transcribe dictation for Account Manager meeting letters as well as

any correspondence dictated (5-10 dictation chips per week).

. Organize investment filing and maintain complex and sensitive client

files with a high level of confidentiality.

. Maintain communication with Account Manager and Financial Analyst to

ensure team is provided with exceptional support and manage an ever

changing work environment.

. Other duties include: document scanning; tax preparation; incoming

client calls.

July 1996 - May 2009 Consumer Portfolio Services, Inc., IRVINE, CA

(A specialty finance company that provides

indirect

automobile financing to vehicle purchasers with

past

credit problems, low income or limited credit

history)

Sales Assistant to the Direct Marketing Manager

Administrative Assistant Supervisor to S.V.P. of Collections & ARD

Administrative Assistant to S.V.P. of Collections & ARD

Administration & Organization

. Created effective organizational and filing systems, including

personnel files and department categorizing resulting in easy access

to personnel and department information while streamlining department

functioning for management.

. Coordinated and set-up management meetings and travel arrangements for

senior management.

. Conducted extensive Internet research on call center implementation

and potential vendors for direct marketing department.

. Updated and maintained personnel files, spreadsheets with weekly and

month end figures and assisted manager with special projects as needed

including converting data base from Goldmine to internal database

(CRM)

Communication & Client Relations

. Answered a high volume of incoming calls and inquiries from

dealerships and vendors; treated each person with respect and provided

information and requests.

. Acted as liaison and maintained open lines of communication among

senior management, middle management and administrative staff.

. Wrote correspondence; proofed and edited documentation to ensure

accuracy and consistency.

. Developed professional relationship with vendors to ensure invoicing

and check requests were handled in a timely manner.

Education

. Bachelors Degree of Business Systems Technical Management: Human

Resources

DeVry University, Graduated March 2011 Magna Cum Lade

Coursework included: Data Analysis with Spreadsheets, Introduction to

Business and Technology, Principles of Management, Financial

Accounting, Business Law, Project Management, Employment Law, Culture

and Society, Human Resource Management, Strategic Staffing, Labor

Relations, HRIS, Training and Development and Compensation and

Benefits.

. Associates of Arts Degree in Sociology

Irvine Valley College, December 2006

Certifications

. Certificates from New Horizons Microsoft application courses

. Certificates from Supervisor Skills, Basic Supervisor, and

Administrative Assistant Conference courses

. California Notary Public: Currently Commissioned

Computer Skills

. MS Word

. Excel

. Power Point

. Outlook

. Access

. Project

. AS400

. Goldmine

. Lotus Notes

Contact this candidate