Administrative Assistant Office
Resume:
Ursula Dixon
Houston, TX ***** . 713-***-**** . *******@*********.***
Objective: Administrative Assistant / Executive Secretary
Work Experience:
Master Theater Company Administrative Assistant
09/09 - Present
> General clerical duties to include, but not limited to, bookkeeping,
copying, faxing, mailing, e-mails, contact list and filing
> Manage all aspects of general office coordination
> Maintain office calendar to coordinate work flow and meetings
> Monitor and assist with maintenance website
> Create and maintain business Facebook
> Collect and maintain inventory of office equipment and supplies
> Research, price and purchase office furniture, equipment and supplies
> Prepare agendas and make arrangements for meetings
> Create and modify documents utilizing Microsoft Office
> Assemble materials for proposals
Staffmark . UTHSC at LBJ General Hospital Administrative Assistant
10/08 - 08/09
Dept. of Diagnostic & Interventional Imaging
> Medical Transcriptions, composed correspondence, reports and
presentations
> Scheduled and maintained calendars, travel itineraries, and coordinated
related arrangements
> Ensured smooth communication and coordination with internal and external
groups
> Screened calls and directed visitors, updated and distributed weekly work
schedules for physicians and residents. Handled confidential and
sensitive information professionally
> Worked with contracting department preparing credentialing for locums
from approved to finalization
> Maintained physicians credentialing and updated and provided status for
DEA, DPS, malpractice insurance and Texas board applications for
appointment and reappointment to the Medical Staff Services
University of Texas MD Anderson Cancer Center Administrative Assistant
09/07 - 02/08
Facilities and Patient Care/Clinical Engineering
> Coordinated tracking system to monitor assignments given to CEs &
administrative staff
> Provided direct administrative support to the CE project team, assisted
with preparation and distribution of agendas, presentations, using
Microsoft Office Suites (Word, Excel, PowerPoint and Outlook/calendar)
> Interacted with staff for timely responses on assignments/projects and
follow up accordingly & participated in special projects assigned by the
department/division head
> Organized and arranged for access badges, office space/equipment, phone/e-
mail access, office orientation, etc. for new employees and visitors
> Managed/maintained purchase requisitions to include new vendor setups
through Lawson software & purchased hospital equipment on ProCard (state
credit card), reconciled monthly statements, and ordered and maintained
office supplies
> Liaison between other administrative professionals to maintain project
information (i.e., organizational charts distribution list, contacts,
etc.)
> Filed, faxed, copied, mailed maintained confidential personnel files, and
maintained time an attendance records through KRONOS (Payroll/Time
Keeping). Maintained training database for Clinical Engineering staff
> Prepared correspondence, memos, reports, departmental policy &
procedures, and assisted contract personnel with preparation of new &
renewal of contracts. Organized office moves, space planning,
furnishings, computer equipment supplies, etc. Coordinated meetings,
arranged conference calls, catering, conference rooms and IT support
Superior Staffing/Staffmark . UT MDACC Administrative Assistant 09/06 -
09/07
Rewards and Recognition / Benefits
Gastrointestinal Medicine and Nutrition
Thoracic/Head and Neck Medical Oncology
The University of Texas Health Science Center
Internal Medicine - Pulmonary, Critical Care and Sleep Medicine Division
> Provided a wide variety of clerical and technical support to the Rewards
and Recognition manager and consultants
> Processed COBRA forms (sorting, mailing and researching)
> Composed correspondence and updated forms and spreadsheets as needed
> Answered current and former employee questions related to general HR
policies and practices, or referred them to the appropriate resource
(Service Center, Generalist, etc.)
> Scheduled conference rooms, meeting arrangements, mail, established and
maintained files, copied, faxed and answered phones
Ursula Dixon
*******@*********.***
> Used judgment to interpret general directions and apply appropriate
department procedures and practices
> Maintained the most current information pertaining to faculty (e.g.,
Texas Standardized Credentialing, Reappointment Applications, License
Renewals and Curriculum Vitae)
> Entered physician billing from their affiliated hospitals for internal
use to report comparisons of monthly expenditures and budget. Processed
death certificates via department procedures
> Scheduled appointments and arranged meetings with executives within the
University or with affiliated hospital executives and maintained
calendar. Processed extramural leave and PTO leave requests
> Maintained regular/follow-up files, confidential data, and collected
information needed by supervisor for conferences and reports
St. Luke's Episcopal Hospital Department Secretary 03/01 - 04/06
Clinical Education
> Served as department liaison with other departments and external
organizations to facilitate various workshops, seminars, orientation and
preparation courses
> Organized and maintained data, prioritized requirements for instructors
and prepared work products within general guidelines
> Supervised light duty nurses to ensure completion of assignments
> Processed data received from CCRN and HACCCP courses (e.g., registration
forms, rosters, etc.)
> Updated quarterly and yearly reports using Excel and PowerPoint
> Created and formatted slide presentations using PowerPoint
> Created evaluations, certificates, rosters, memos, forms and
spreadsheets. Tallied evaluations, compiled comments and graded IABP and
Critical Care test
> Typed abstracts for Critical Care Nursed\s according to specifications
> Typed and updated policies and procedures for various units
> Assisted with researching and purchasing of equipment using Material
Acquisition Purchasing System (MAPS) and, ordered and organized
promotional materials for units
> Processed invoices and monitored department budget & maintained records
for equipment maintenance and relocation
> Recorded time requiring PeopleSoft software. Maintained files and records
for inventory, reimbursements, purchase orders, syllabi, and time
management reporting
> assembling materials for corporate and foundation proposals
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