Accounts Payable Manager

EDITH CLARK

**** *. **** ****** • Philadelphia, PA19132 • 267-***-**** • *************@*******.***

SUMMARY OF QUALIFICATIONS

EXTENSIVE, experience in, Accounts Payable highly self motivated to work efficiently with or without direct

supervision in a high demand environment. I am able to successfully prioritize work flow effectively; by multi-tasking

several demands from management. I’ve handled confidential documents with respect and integrity for employees,

consultants and vendors. I’m known for accuracy, attention to detail and timeliness. A/P career spans 13 years within

in manufacturing, non-profit and nursing homes accountability for processing of up to 200 to 800 invoices daily and

weekly. Completed weekly check runs.

Key Skills:

o Accounts Payable Processes & Procedures o Organization & Managing Files

o Invoices/Expense Reports/Credit Memo’s o General Ledger

o Positive Pay/Federal Funding Draw Reports o Excellent Communications Skills

o Vendor Negotiations & Managed Accounts o Maintain Spreadsheets & Accounting Reports

PROFESSIONAL EXPERIENCE

Philadelphia Academy of the fine Arts (Temporary Contract) 2012 - Current

Accounts Payable Clerk, Philadelphia, PA

• Successfully resolved seven months of nonpayment discrepancies; for 30 plus vendors’ within a four month

span, while PAFA restructure the Finance department.

• Implemented an effective process & procedure to ensure all internal and external invoices were processed by

net terms.

• Prepared all invoices by matching and batching running reports using Blackbaud Accounting System.

• Reconciled vendor statements, minimize duplicate payments by entering invoices accurately.

• Responsible for submitting cash requirement & check registrar reports to Director of Finance twice a week.

• Processed all check runs, prepared all backup for upper management approval and signatures, before mailing

all checks out weekly.

• Processed all expense reimbursements, employee cash advances and petty cash monthly.

• Worked directly with the Assistant Controller to process student refunds checks, replacement payroll checks,

student award payments, model checks were all successfully completed monthly.

EDITH CLARK

2755 N. 29th Street • Philadelphia, PA19132 • 267-***-**** • *************@*******.***

• I have a understanding of the general ledger and knowledge of coding.

• I’m known to work well many different departments managers or and their Assistants to ensure all invoices

are processed on time and paperwork is filed away.

• Maintained purchase orders by systemically recording all orders in an excel spreadsheet; additional too

keeping hard copies in purchase orders binders weekly.

• Informed serial department management of purchase orders that had exceeded spending limits.

• Created an updated all vendor accounts from W-9 information; completed online tutorial training of 1099

process and procedure.

• Created a scan document of all W-9’s that is view by Finance Department only to act as proof of received.

• Understanding the full cycle of Accounts Payable and its demands

Phenomenal Image Studio 2010 – 2012

Studio Coordinator, Philadelphia, PA

• Successfully completed School Photography training in Providence Rhode Island by Marathon Press

• Answer phones and scheduled appointments for photographers and graphic designers

• Sorted and distributed incoming mail

• Assisted with setting up photography props and lighting equipment.

• Cleaned and maintained all props and studio.

• Maintained all social websites daily.

• Successfully completed field Sale by gaining yearly contracts.

• Negotiated contracts with Day Cares Centers, Schools and Nonprofit Company.

• Processed invoices and cut checks by using QuickBooks Pro.

Catapult Learning 2009-2010

Accounts Payable Clerk, Camden, NJ

• Managed payments of invoices

• Participated in improvements of record keeping

• Provided effective management of payable services

• Served as back up to accounts payable manager

• Processed all invoices and payments for all divisions

• Processed expense reports

• Completed Check Runs weekly.

• Knowledge of using Peoplesoft accounting system.

Philadelphia Family Council (Temporary Contract) 2009

Accounts Payable Clerk, Philadelphia, PA

EDITH CLARK

2755 N. 29th Street • Philadelphia, PA19132 • 267-***-**** • *************@*******.***

• In this position I assumed responsibility for the full cycle accounts payable process in a temporary contract

position filling in for absent, A/P employee at Family Planning Council.

• Handled data entry and general ledger work as well as processing payment twice a week.

• All data entry process was completed by using MIP accounting software.

PHILADELPHIA PARENT CHILD CARE SERVICES 2005 - 2009

Accounts Payable Supervisor, Philadelphia, PA

Supervised (6) fiscal data entry clerks, managed providers and vendors accounts, and overseen the timely,

accurate processing of invoices, purchase orders, expense reports, credit memos and payment transactions.

• MIP was used to maintain all reports and A/P functions.

• Researched escalated issues from providers regarding stop payments; and ensured accurate and compliant A/P

files and records in accordance with company policies and government regulations.

• Maintain reports for all federal funding after positive pay was completed.

• Voided all transactions; with the proper attachments and approvals.

• Prepared and mailed out 1099 for all providers and consultants.

Courtland Inc. 2000 - 2005

Accounts Payable Coordinator, Philadelphia, PA

• Managed payments of invoices proofing of checks and communicated with outside vendors.

• Processed all invoices using the three way match.

• Completed all check runs weekly.

• Researched and resolved all payables issues.

• Completed all payables transaction for four Nursing Homes Facilities’.

• Participated in planning and implementing business policies and procedures.

• To ensure proper internal controls provided adherence to budget control and compliance with tax

requirements.

• Provided effective management of payables services to parent companies within the organization and served

as a primary backup to accounts payable manager.

EDITH CLARK

2755 N. 29th Street • Philadelphia, PA19132 • 267-***-**** • *************@*******.***

STRAWBERRY MANSION HIGH SCHOOL

BUSINESS ACADEMY

DIPLOMA

Accounting Software Summary

MIP Timberline SAP Yardi Peachtree QuickBooks PeopleSoft Blackbaud

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