Administrative Assistant Human Resources

Danielle Puglia

** ********* ******, ****** ******, NY, 10312, 347-***-****, **********@*******.***

Professional Experience

LONE STAR REAL ESTATE FUNDS/ HUDSON AMERICAS, NEW YORK CITY, NEW YORK

Administrative Assistant, July 2010- August 2012

• Provided executive level administrative support for three Managing Directors and two Vice Presidents

• Screened incoming phone calls, took messages or transferred calls appropriately

• Liaised with administrative assistants across various industries to coordinate meetings and luncheons between executives

• Arranged domestic and international travel including but not limited to flight, hotel and car rental accommodations

• Provided on-call support via BlackBerry due to ever-changing schedules and travel needs

• Managed travel itineraries, meetings and conference call schedules through Microsoft Outlook calendar

• Processed monthly expense reports and followed up for timely payment

• Organized in-house meetings, scheduled conference rooms and arranged catering

• Ordered supplies for the copy room and pantry monthly

• Maintained database with confidential employee information

• Assisted with ad-hoc projects as needed

LEHMAN BROTHERS, INC. /BARCLAYS CAPITAL, NEW YORK CITY, NEW YORK

Barclays Capital outsourced through Swiss Post Solutions

Receptionist, October 2006- August 2009

• Greeted clients and visitors in a warm friendly manner ensuring business and client satisfaction

• Reserved conference rooms and organized catering for meetings

• Communicated with building facilities for repairs to the floor

• Assisted admins with special projects such as mailed correspondence to investors and potential clients

NAVIGANT CONSULTING, INC., NEW YORK CITY, NEW YORK

Corporate Receptionist, October 2005- September 2006

• Answered large volume of incoming calls and transferred calls to appropriate party

• Maintained conference room and office reservations in Lotus Notes database

• Greeted guests and clients as well as provided overall assistance for meetings

• Performed accounts receivable and accounts payable functions for vendors receipts and billable projects

GODIVA CHOCOLATIER, INC., NEW YORK CITY, NEW YORK

Executive Receptionist, October 2003- August 2005

• Answered multi-line phone console for the New York, Pennsylvania and Connecticut offices

• Updated employee organization charts listing employee title and function using PowerPoint on a monthly basis

• Maintained a calendar of office events on Lotus Notes for Executive Leadership Team

• Logged all incoming FedEx, DHL and UPS packages as well as shipped and tracked packages to final destinations

• Conducted internet research for the Human Resources department on new competitors

• Ordered and maintained supplies for the office and pantry area

HUGHES, HUBBARD, & REED, NEW YORK CITY, NEW YORK

Legal Receptionist, October 1995- September 2003

• Greeted clients and visitors and provided assistance before, during and after meetings

• Assisted in drafting correspondence such as memorandums and reports

• Logged and tracked attorney attendance and generated attendance report for senior management

• Entered timesheets for first-year associates on a weekly basis and transferred data to payroll for processing

Education

• COLLEGE OF STATEN ISLAND, STATEN ISLAND, NY

Bachelor of Science, Accounting, May 2009

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Skills

• Proficient in Microsoft Office, Concur Solutions software, Internet savvy

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