Executive Assistant Manager
Resume:
Linda M. Boo
Brooklyn, New York *****
*********@*****.***
2012
Dear Sir/Madam:
I am extremely interested in having an opportunity to work as a professional
Executive Assistant. I am confident my skills and personality will be an
asset. I have attached my resume for your consideration. Please feel free to
contact me any time at 718-***-**** to discuss my qualifications.
Very truly yours,
Linda M. Boo
Cell#: 646-***-****
*********@*****.***
Linda M. Boo
Brooklyn, New York 11219
Linda M. Boo Page Two
*********@*****.***
SUMMARY
A versatile Executive Assistant/Office Manager with a solid record of achievements and
promotions. Excellent teambuilding, research and planning skills. Recognized for
handling any situation in a professional manner and obtaining accurate results.
EXPERIENCE
Citi, new york, ny 2004-Present
Executive Assistant to Managing Director of Legal Banking -Legal, Head of Business Practices and
Deputy General Counsel (2005-Present)
Executive Administrative Coordinator to Managing Director of Information Security and Head of
Business Practices (2004-2005)
• Major function was to preserve Senior Managers’ time by reading, researching and routing
correspondence: drafting letters and documents; assembled and analyzed information; initiating
telecommunications. Act as right hand person. No task is incomplete. Able to navigate
smoothly. Instrumental in working remotely from home and blackberry on hand.
• Managed complex daily calendar, scheduled meetings, events, and conference calls to
accommodate fast-paced and detail-oriented environment. Print out critical emails with
attachments. Photocopy, fax and scan docs.
• Emailed written communications while interacting with a wide range of executives and their
staff.
• Worked closely with Senior Management in coordinating and scheduling highly-confidential
meetings. Screened and monitored conference calls chaired by the President and COO.
• Assisted Corporate Secretary with preparing the proper corporate resolutions. Gathered critical
documents, signatures from top management on short notice and Apostle. (Special Project-
Paralegal)
• Worked with Litigation Department on coordinating proper payments for legal billing on a
timely fashion. This was extremely cost efficient in saving the firm 50% in late fees. (Special
Project)
• Performed event planner duties for bank functions and orchestrated in centralizing the legal
group move to 388G from 4 different locations. (Special Project)
• Created and prepared presentations using PowerPoint, Word, and Excel. Ensured compliance
with department style.
• Assisted in the processing procedure requirements and proof read for layout, clarity and
accuracy.
• Maintained and coordinated vacation schedules using the Peoplesoft Time Entry system.
• Assisted internally and externally counsel in obtaining passwords and access to confidential
legal documents.
• Worked on multiple tasks with co-workers, assisted the department with their computer,
electronic and software needs.
• A member of the GCO Diversity Committee and Women’s Network.
Linda M. Boo Page Two
Canadian imperial bank of commerce (cibc) new york, ny 2002-2003
Executive/Project Assistant - Global Technology Division
• Delivered high-level administrative and personal assistance to the Senior Partner from Canada.
• Processed confidential paperwork for planning a new Headquarters.
• Developed business relationships with top management and consultants.
Tucker Anthony Sutro, new york, ny 1999-2001
Senior Executive Assistant - Information Systems Department
• Provided administrative and personal assistance to the Chief Information Officer to the CEO.
• Established strong communication skills with Board members, vendors and clients.
Occasionally traveled to Boston on business.
• Handled heavy phone volume, scheduled extensive confidential meetings and travel
coordination.
Salomon Smith Barney/Salomon Brothers Inc, New york, ny 1978-1999
Office Manager/ Sr. Executive Assistant - Strategy and Consulting Department
• Worked directly for the Chief of Staff to the Firm’s Chief Executive Officer and Managing
Director in charge of the Strategy and Consulting Department.
• Worked on highly-confidential projects for strategic planning, business process redesign and
budgets/expense and analysis and control.
• Worked on special functions and speeches. Provided administrative and personal assistance for
the CEO.
Coordination of business trips in the US and abroad, including itinerary preparation, travel
arrangements and information gathering.
• Extensive calendar organization.
• Frequent interaction with high-ranking political and financial leaders from around the
world.
• Handle numerous tasks for outside world-wide directorships.
SKILLS
Proficient in Microsoft Office: Word, PowerPoint, Access, Excel, Outlook, Visio, Internet Research,
SharePoint, Scanner, Blackberry and Remote Access.
EDUCATION
Brooklyn College – courses in Liberal Arts
The Wood Secretarial School –Secretarial Studies
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