Administrative Assistant Office
Resume:
Wendy Marie Hobbs
Burlingame, CA 94010-3604
CAREER OBJECTIVE:
I seek a legal secretary position offering the challenge and opportunity to utilize my extensive
secretarial, administrative, research, writing and interpersonal skills in a professional and respected legal
setting.
• Over ten years of experience in the civil litigation area of law
• Ability to effectively manage heavy workloads and meet deadlines
• Extensive E-Filing Experience
• Research and writing skills acquired through paralegal training
• Excellent written, oral communication and interpersonal skills
• Extensive calendaring and docket experience
• Lexis-Nexis and Westlaw proficient
• Computer application skills include Microsoft Word, Microsoft Excel, Outlook, Legal Solutions, Adobe
Circulate/Acrobat Exchange, Prolaw, Vision, Compulaw, Timeslips, iManage, Interwoven, Hummingbird,
ProLaw and PC Docs
PROFESSIONAL EXPERIENCE:
08/2012-10/2012 -Special Counsel, Inc.
-Legal Secretary - Temporary Assignment at Foley & Lardner, Palo Alto, California
Assignment was with a litigation attorney specializing in Intellectual Property Law. Responsible for
maintaining attorney’s calendar, scheduling depositions, scheduling conferences with opposing counsel and
witnesses, coordinating attorney’s travel arrangements, processing reimbursements to attorney for expenses and
entering attorneys time into firm billing program for monthly bills to clients. Responsibilities included
preparation and proofing of pleadings, etc. and e-filing and physically filing the same with the appropriate
Courts. Responsible for ensuring service of documents filed with the courts and counsel was successfully
completed.
07/2012-08/2012 -Pathways Personnel
-Legal Secretary - Temporary Assignment at Crowell & Moring, San Francisco, California
Responsibilities included e-filing and physically filing documents with the appropriate Courts and
document preparation as required for same for an attorney specializing in Intellectual Property Law. File
maintenance both via computer file management systems and physical file maintenance. Assist other legal
secretaries with work overflow.
03/2008-9/2009 -Fish & Richardson, P.C., Redwood City, California
-Legal Secretary
At this well established Intellectual Property law firm my assignment was with three attorneys - one
Principal and two Associates. Responsibilities included the preparation of pleadings, discovery and
correspondence; physical (under seal) and e-filing of pleadings with both the U.S. District Courts and State
Superior Courts, calendaring deadlines, processing reimbursements to attorneys through accounting, arranging
depositions (securing court reporters, videographers, arranging meal service and reserving office space), making
travel arrangements and verifying current Court rules in various jurisdictions. Excellent communication skills
and the ability to work as a team player under extreme pressure were essential in the position.
04/2004-11/2006 -McDermott Will & Emery LLP,
-Legal Secretary
Assignment was with three Partners, all of whom specialized in Intellectual Property law. Position
required a seasoned ability to prepare legal documents for filing with the Courts (U.S. District Courts and
California Superior Courts). In addition, the ability to perform cite check and proofing of these documents prior
to the actual physical or e-filing of same was frequently required. Job responsibilities also included the
preparation of correspondence, making arrangements for deposition locations and reserving court reporters and
videographers for same. Also responsible for entering attorneys time for billing to client, making travel
arrangements and processing expense reports for reimbursement.
12/2000-03/2004 -Howrey Simon Arnold & White LLP, Menlo Park, California
-Legal Assistant
Assignments were with both partners and associates specializing in Intellectual Property law.
Responsibilities included overseeing the maintenance of client files on the computer and maintaining case
calendars while serving as lead secretary on major court cases. Duties include the preparation of pleadings and
correspondence, filing documents with both the U.S. District and California Superior Courts, calendaring
deadlines, arranging depositions (securing court reporters, videographers and reserving office space and meal
service), performing time entry, making travel arrangements and processing expense and travel
reimbursements. This position has required strong delegation and team player skills.
04/1999-06/2000 -Hoge, Fenton, Jones & Appel, Inc., San Jose, California
-Legal Assistant/Paralegal
Responsibilities included supporting two associates and one partner. Practice areas of law included
contract disputes, personal injury and medical malpractice insurance defense cases. This position also required
interaction with the American Bar Association on behalf of a former President of the Bar Association of
California. Duties included extensive calendaring of case deadlines, drafting discovery responses, summarizing
medical records, preparation of documents for mediations/arbitrations, making travel arrangements for ABA
conferences and proofing materials for the conferences as well. This position required a large amount of
interaction with clients and with Bar Association members as well as various members of legal committees
within California .
06/1998-04/1999 -Wagner Murabito & Hao, San Jose, California
-Office Manager/I.P. Administrative Assistant
This is a growing Intellectual Property firm. Responsibilities included maintaining the office case
database as well as overseeing office staff. This position required frequent interaction with partners regarding
office issues pertaining to personnel and problem-solving firm growth issues. Responsibilities required
thorough knowledge of U.S.P.T.O policies and procedures in order to successfully meet deadlines for patent
application filings and prosecution office actions. This position also required frequent phone contact with
inventors, clients and Examiners at the United States Patent and Trademark Office.
05/1997-01/1998 -Law Offices of James D. Sumner, San Jose, California
-Paralegal/Legal Secretary
Responsible for all administrative support in a sole attorney practice specializing in
corporate/bankruptcy law. Duties include calendaring motions, scheduling client appointments, processing and
filing of bankruptcy cases with U.S. District Court in San Jose, preparation of pleadings, conducting legal
research for motions and verifying local and state court rules for proper filing of documents. Required strong
ability to work without supervision, maintain/monitor workloads and meet calendar deadlines.
05/1995-03/1997 -Silver, Katz & Hurley, Attorneys at Law, San Jose, California
-Legal Word Processor
Provided administrative and word processing support for five attorneys with practice areas of:
employment law, family law and personal injury cases. The focus for this position was to maintain a smooth
workflow and apply knowledge of legal documents in the production and preparation of pleadings and
discovery. This position also required maintaining the client billing database and preparing, proofing and
sending out the monthly billing to clients (accounts payable/receivable).
03/1992-05/1995 -Law Offices of William R. Danser, San Jose, California
-Legal Secretary
This position required the coordination and management of the operations of a civil litigation law office
for a sole practitioner. Responsible for the preparation of correspondence as well as pleadings and exhibits for
filing with the courts. Attend meetings with clients to review interrogatories and address questions/issues they
wished raised with their attorney. Scheduled depositions, arbitrations and appointments with the lawyer referral
service. Responsible for billing clients and posting payments to their respective accounts.
2001 & 2002, Served as First Vice President of the Paralegal Association of Santa Clara County
EDUCATION:
Paralegal Certificate - Santa Clara University Institute for Paralegal Education, Santa Clara,
California
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