Administrative Assistant Sales
Resume:
Yolanda Morgan
Tracy CA 95376
510-***-**** Cell
********@*******.*** personal email
SUMMARY: Detailed oriented with proven skills and communication origination
and executive support. A self starter with exceptional initiative and professional office demeanor
with clients and staff of various levels. A unique combination on inter personal technical abilities
SUMMARY OF CAPABILITIES:
Background includes knowledge and experience in: IBM, HP UX, PC’s, Macintosh, Unix
Workstation, Filemaker Pro9,Windows 2000,(word,exel) outlook Microsoft Project, Power Point,
Showcase, Access, Paradox, Powership3, Meeting Maker, Netscape Navigator, Internet Explorer,
SAP, Intro to FrontPage, Visio, Adobe Acrobat, and Lotus Notes.
Accomplishments:
KAISER PERMANENTE CORP OFFICE (Contractor)
Executive Administrative Assistant National Labor Relations 10/12 PRESENT
Worked on a special project National Bargaining 2012 supported (400 PEOPLE)
Supported Executive staff with PowerPoint presentations, memos, word documents
Worked in Lotus notes/sametime
Purchasing /SOW
Attended /prepared off site / on site meetings
Made travel arrangements
Scheduled meetings dealing with complex schedules.
Traveled to attended the offsite bargaining sessions
Maintained files in the database
Maintained the UPS files for the Department
Reconciled expense reports
SLAC NATIONAL ACCELERATOR LABORATORY (Contractor) 05/10 –
11/10
Executive Administrative Assistant to the CIO
Heavy calendaring for the CIO
Scheduling meetings using video conference
Setup conference rooms with office equipment that is needed
Reconcile weekly expense reports for the team
Prepared for Board of Directors meetings
Office online ordering materials /software/hardware / deliverables
Worked with Project Mangers on technical projects
Worked with sales and legal department to negotiate new customer sales contracts
Attended project meeting/ prepared and published the meeting minutes
Maintained the employee’s personnel file for the department
worked with Adobe products for publishing material within the department
Assist employees with complex class/training schedule
Attend/prepared off site/on site meetings/Coordinated team building activities
Reconcile monthly p card charges
Provide support to the IT Department daily (120 people)
Work closely with Human Resources for interviewing setups and activities
Maintained the department database in people soft
Prepared Power point Presentations
IT Purchasing Assistant / ordering software for employees
Purchase requisitions /SOW using ERP/Oracle
Worked in SharePoint /worked with the building Manager on building space planning
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COHERENT LASER CORPORATION (Contractor)
Executive Administrative Asst to VP OF Operations/Training Coordinator
Supporting the operations team 04/09– 04/10
Generated purchase requisitions through CRM (oracle system)
Coordinating of onsite training classes
Maintaining the database for students in Filemaker Pro9
Managing the monthly/quarterly status reports
Travel arrangements Domestic/International
Managing executive staff email, meetings, and contact files list
Preparing spreadsheets/PowerPoint Presentations
Creating shopping carts for employees using CRM (used for purchasing)
Maintained work in the ORACLE System
Heavy Calendaring outlook/lotus notes
Ensure successful delivery of the product solution meets the business requirements
Purchasing requisitions for deliverable worked with vendors to order the manuals for the
training classes
Update the training website when new classes are available
VIRSA /SAP SOFTWARE CORPORATION
Executive Administrative Asst, /Project Coordinator to the SVP/VP Sales/Director
Supported the entire Sales/Marketing Team 04/05 – 01/09
Generated purchase requisitions through SRM (SAP system)
Coordinating off sites/Project Activities
Maintained direct contact with positive relationships with project stakeholders
Assist with monthly/quarterly status reports
Travel arrangements Domestic/International
Managing executive staff email, meetings, and contact files list
Completed expense reports through ISP (SAP System)
Working closely with the overseas offices
Prepared spreadsheets/ attended trade shows
Creating shopping carts for employees using SRM (used for purchasing)
Maintained work in ERP ORACLE/SAP System
Executing SOW (statement of work orders)
Coordinator for setting up new employees /Home Based office setup using VPN
Managed the Secure Id users (contractors) /Heavy Calendaring outlook/lotus notes
THERMAGE CORP / PROSTARR STAFFING (Contractor)
Executive Administrative Asst, to the VP of Strategic & Business Dev.
Provided Assistance to the Executive Team 11/03 – 02/05
Prepared Power Point slides/excel spreadsheets
Prepared forecast data for the Executives/Sales Team
Coordinated the office move into a larger building
Setup/coordinated the new conference rooms on line through outlook (internal)
Facilitated office processes for purchasing and new vendors
Coordinated/setup the new office furniture
Ordered office supplies for the entire company/ setting up a process for
On line ordering (internal) coordinated training classes for the new process for new
Prepared media kits for press releases
Prepared expense reports for the Executive Team as needed
Maintained database/ran weekly reports in access /prepared consulting agreements
Maintained saleslogix database /coordinated off site meetings
Coordinated travel arrangements domestic & international /processed checks for vendors
Heavy calendaring in outlook/lotus notes /front desk rotation relief
EDUCATION: FOOTHILL COLLEGE LOS ALTOS, CA
Micro Computer Course Certified in Customer Service – Solectron University
REFERENCE Available upon Request
Contact this candidate