Management Manager

Profile

Of

S. VIJAYAKUMAR

Senior Consultant

Grants Management

Partners Management

Monitoring & Evaluation

Budgeting & Forecasting

Financial Accounting

Financial MIS Systems and Reporting

Grants and Financial Protocols Development

Procurement & Supply Management

Capacity Building in Financial Management

ACTNOW Management Services

Office: D-946, Gaur Green Avenue, Abhay Khand - II, Indirapuram,

Ghaziabad, Uttar Pradesh-201014, India,

Phone: +91-120-*******; mobile: +91-981**-*****; Email:

*********@*****.*** ; skype: Vijayakumar_srivatsa; Web:

www.actnow.net.in

S. Vijayakumar

Senior Finance & Grants Management Consultant with 9 + years of experience

in the development sector (overall 30+ years experience) having program

management and field experience with national and international

organizations. Skill sets include program management, budgets, costing,

evaluation and assessment of partner and other agencies, financial

management and reporting, besides HR/Admn and Procurement issues.

Qualifications:

B. Com - Bachelor of Commerce (1973) India

FCA - Fellow of the Institute of Chartered Accountants of India

- 1976

AICWA - Associate of the Institute of Cost & Works Accountants of

India

Expertise

He is a professional with a vast experience in grants and multi

stakeholders' management. Experience ranges from public sector to private

sector in various fields like audit, taxation, legal and corporate matters,

banking, project proposals, evaluation and insurance survey. He has been

actively associated with the development sector (NGO) since 2004 for the

HIV component and managed the program in 14 states of India with the Global

Fund grants.

During the period 2005 to 2010, he was involved with the Care & Support

program for the people infected and affected with HIV. The project was

funded by the Global Fund. The activities involved Evaluation & Assessment

of agencies prior to funding, during implementation as periodical

evaluation and assessment and at the time of closure of a project. Since

June 2010, he has been functioning as an independent consultant providing

services to Technical Support Facility (TSF) South Asia (Bhutan), UNOPS

(Myanmar), The Global Fund (India, Bangkok, Nepal, Bhutan and Afghanistan),

PSI (Nepal), TSF (Nepal), Grant Management Solutions (GMS, Arlington for

Nepal).

Areas of expertise specifically include:

. Leading the conceptual design of the evaluation of HIV program

implemented by District Level Networks which was later approved by the

program management committee. Also, relevant tools capturing the

programmatic performance in terms of operationalizing the strategies,

advocacy efforts and key deliverables were prepared and executed

across 200 districts. Furthermore, led the preparation of analysis

framework as a part of the evaluation.

. Assessment & Evaluation of organizations prior to funding

. Assessment and Evaluation of programs already funded either at the

time of closure or for further extension of funding.

. Program and financial Monitoring & Evaluations of programs during the

course of implementation.

. Development of Manuals and Procedures including strategic fund

management.

. Conduct trainings and workshops to build the capacity of the

management and line functionaries, on accounting, budgeting, cash and

funds flow mechanisms, fund management, reporting, procurement &

inventory management, variance analysis.

. Budgeting and consolidation of grants

. Development of Annual Plans, assessment of fund requirements,

evaluation of funded programs and closure of funded programs.

. Advising clients on formation of corporations and business structures,

drafting policies and procedures and structuring fund management.

. Assessment of HR and Administration requirements.

Detailed Profile of S. VIJAYAKUMAR

Current:

Specialist Consultant - Short term assignments/consultancies: 18 June 2010

onwards - widely travelled in South Asia Region, especially for various

funding and consulting agencies

A. Evaluation & Assessment

a. Conducted evaluation and pre-assessment review of various projects for

'not for profit' NGOs - dealt with rural and urban poor, digital

empowerment for minority communities, physically and intellectually

disabled, school drop outs, check dam projects in remote areas,

capacity building of tribal and minority people providing self

employment opportunities - for Sir Dorabjee Tata Trust and other

trusts

b. Review / assessment of Sneha, Delhi and Arunachal Pradesh on behalf of

Sir Dorabjee Tata Trust. The trust is providing capacity building of

the poor - January 2012.

c. Evaluation and conducting Pre-assessment review of the Atmashakti

Trust, Delhi on behalf of Sir Dorabjee Tata Trust. The trust is

providing capacity building of the poor under various government

schemes including MNREGA in Orissa, - December 2011.

d. Evaluation and review of 'Gramya Vikasha Mancha', Assam. GVM is

involved in capacity building of the local, rural unemployment,

providing check dams in remote areas which are flooded during rainy

seasons, and education for school drop outs - on behalf of Sir

Dorabjee Tata Trust and Jamsetji Tata Trust - Sept.-October 2011.

e. Evaluation and review of 'Dhriiti - The Courage within' Delhi &

Nalbari, Assam. Dhriiti is providing capacity building of the tribal

people providing self employment opportunities - on Tata Education

Trust - Sept.-October 2011.

f. Evaluation and conducting review of the Alwar Mewat Institute for

Education & Development (AMIED), Alwar - for Sir Dorabjee Tata Trust.

AMIED is implementing projects funded by CRY, Action Aid, Sarva

Shiksha Abhyan and Save the Children - May'11.

B. Developing Protocols/Manuals

a. Designed and developed HR Manual & Financial Manual for the Royal

Government of Cambodia, engaged by PR Country Coordinating Committee-

TSFSEAP. March 2012 - Sept 2012.

b. Technical Editing of HR guidelines, Financial and Asset Management

Guidelines and M & E guidelines for the Ministry of Health, Royal

Government of Cambodia - TSFSEAP Feb - March, 2012

C. Technical Facilitator and Resource person

a. Technical facilitator for TSF (South Asia) for Financial Governance &

Management Training for a Regional Programme covering 7 countries-

Held in Nepal - December 2011.

b. Facilitator for TSF (South Asia) for 'South Asia TSF Global Fund

Writers' Workshop', held in Dhaka September 2011, on Financial issues,

budgeting, Gap Analysis.

c. Facilitated the Regional Workshop on Finance held in Jaipur, India

April 2011 for The Global Fund.

d. Financial Management Training Workshop for India, Afghanistan and

Bhutan Global Fund programmes from December 2010 - as GF Consultant.

e. Resource person for the Partners' Orientation workshop (on the

SOPs/templates developed for SRs) for the Regional Grant of Population

Services International, Dec., 2010 - Nepal.

f. Resource person for the Global Fund for the Consolidation Workshop

held in India on Nov' 2010.

g. Facilitator for the Finance Workshop held in India, on behalf of the

Global Fund, at NVBDCP, Delhi, India: 9th and 10th Dec. 2010

h. Resource person for the Regional Financial workshop organized by The

Global Fund - held in Bangkok - November 2010.

i. Facilitator for the Global Fund workshop on the New Architecture for

the Global fund Grants for Principal Recipients and other stake

holders in India. 1st and 2nd July 2010

j. Attended UNAIDS Workshop in Bangkok, on Asia Pacific Training

Methodologies in Costing to enable consultants in working out costing

of National Strategic Plans and grants - June 2011

k. Attended 8th Orientation Programme for consultants of Grants

Management Solutions Arlington, USA, on The Global Fund programmes in

March 2011.

D. Budgets & Costing

a. Costing of Operational Plan and National Strategic Plan for Bhutan -

for TSF, South Asia

b. PRM Consultant for GMS for consolidation of different grants of the

same funding agency (Single Stream Funding) for the HIV component for

Nepal Government.

c. Financial Management Consultant for PSI, Nepal - drafting SOPs and

reporting templates for SRs. 25 October 2010 to 24th November 2010.

d. Financial Management Consultant for UNOPS, Myanmar for the three

disease components - AIDS, TB and Malaria - prepared manual and SOPs

on Financial Management and Funds Flow Management, which had different

types of stake holders - the Government, Multi-lateral agencies, INGO

and LNGOs as sub-recipients. Engagement from 7th August to 6th

October, 2010

e. Cost Consultant - Country Proposal for HIV/AIDS for the Ministry of

Health, Government of Bhutan - Commissioned as a Cost consultant for

the Ministry of Health, Government of Bhutan, to finalize the budget

figures for the country proposal covering, FSWs, MSM, Monks, DUs,

Police, Narcotics Department etc.-Consultancy engagement by TSF Nepal,

from 26th July 2010 to 6th August 2010.

Prior to 18th June 2010:

Consultant: 15 April 2005 to 17 June 2010 (in the capacity of Grants

Manager/Senior Grants Manager)

Associated with Population Foundation of India to manage the Global Fund

assisted programs under Round 4 funding (USD 18.2 million) and Round 6

funding (USD 28 million) in 14 states of India. As Senior Grants Manager,

I was responsible for

. Successfully managing Faith Based Organizations, Civil Society

Organizations and private sector along with other stakeholders for the

financial/grants management and program implementation.

. Overall grants management, financial and procurement systems and

administration.

Key achievements include high rate of fund utilization, enhancing the

skills of partner organizations in financial planning and forecasting in

line with programmatic work plan, derived strategies for program

continuation in the times of delay in fund disbursement from the Donor.

Monitoring & Evaluation

. Programmatic and financial evaluation of projects, Field visits,

surprise verifications and assessment of SRs/SSRs;

. Conducted large-scale audit of sub-recipients and sub-sub-recipients

of the Global Fund grants numbering over 160 service delivery points

as the first phase of an exercise in Jan 2010 for PFI, which yielded

satisfactory results on the performance of the program and helped in

end term evaluation.

. Of the 280+ District Level Net works (DLNs), Comprehensive Care and

Support Centres (CCSCs) and Community Care Centres (CCCs) funded under

this programme, evaluation and assessment of the said units were taken

up on random basis every quarter to cover a minimum of 10% units in

one year, in each state. Financial evaluation was rendered meaningful

with the evaluation of program implementation which was designed by me

with the assistance of program officers. Simultaneously capacity

building and training was also provided to all officials for

conducting periodical assessments on a wider and regular scale.

. Tracking and analysis of actual vis-avis budgets.

. Led the conceptual design of the evaluation of HIV program implemented

by District Level Networks which was later approved by the program

management committee. Also, relevant tools capturing the programmatic

performance in terms of operationalizing the strategies, advocacy

efforts and key deliverables were prepared and executed across 200

districts. Furthermore, led the preparation of analysis framework as a

part of the evaluation.

. Coordinate with internal and external auditors, Local Fund Agents and

the Global Fund.

Financial MIS Systems and Reporting

. Developed systems, procedures and formats to enable timely reporting

of utilization, variance analysis and commitments

Budgeting & Forecasting

. Prepared & consolidated the budget for the Global Fund Round -4 (USD

18.2 million) & 6 (USD 28 million) HIV Care & Support Programmes for

private sector NGO component.

. Assisted in finalization of the Global Fund Round-6 budget for the

National HIV Programme (USD 259 million).

. Prepared and finalized the budget for the Rolling Continuation Channel

(RCC) cum consolidation of Round 4 with Round 6 (USD 61 million-HIV).

. Provided technical inputs to finalize the work plan and budget for

UNDP in Maldives as Technical Specialist for Phase-II of the Round 6

Global Fund Program.

Financial & Grants Management

. Financial Accounting; Planning; Financial Controls; Management of

disbursements; Strategic Management of resources including planning

short term investments of cash balances and mitigation of exchange

variation risks.

. Coordination with external agencies including auditors, lawyers,

government agencies, other stake holders and ensuring timely

reporting.

. Managed closure of grant in respect of some of the sub-recipients who

were not continued in RCC.

Sub-Recipient Management

. Designed tools for assessing Sub Recipients (SRs). Have been

successful in identifying gaps and providing capacity building as

required.

. Facilitated SRs in formulating their budget requirements and budget

forecasts

. Conducted audits of SRs to assess the correct and effective

utilization of funds

Statutory Compliances

. Deduction/Collection of tax at source from staff/service

providers/contractors and depositing them within the stipulated time

limits as per various tax laws.

. Filing of necessary returns with the Government

Development of Protocols

. Prepared Grants Manual including sections on procurement, planning,

coordination, reporting, audit and accounts functions; Delegation of

Powers; Procurement Manual and other administrative guidelines

Administration and Procurement & Supply Management

. Established Regional and state level offices, installed administrative

systems, prepared PSM Plans, responsible for efficient and economic

procurement actions, maintained up-to-date statutory compliance and

ensured proper Asset Management.

Capacity Building

. Conducted trainings and workshops on finance, accounts, administration

and procurement for the staff as well as for the staff of the sub-

grantees and Service Delivery Points. This has improved the accuracy

and adherence to the timelines in reporting at all levels.

. Very good skills in demonstrating knowledge and understanding of

partnerships, onward granting, donor/sub-grantee environment,

coordination and reporting.

Training courses/workshops attended:

. Regional Conference 2006 conducted by the Global Fund for Improving

skills for Performance based Grant Management, held in Bangkok in

September 2006

. Regional Conference 2007 conducted by the Global Fund in Kolkata in

July 2007. In this meeting presented 'India Experience with the

Global Fund as a Principal Recipient'.

. Regional Conference 2008 conducted by the Global Fund in Srilanka, in

November 2008.

. Finance workshop held in Nepal in March 2009 by The Global Fund. I

presented 'Strategies on strengthening Principal Recipient and Sub-

Recipient relationships'.

. The South & West Asia Regional Conference on Accountability and

Impact, held in Hyderabad, India, in October 2009.

. Procurement and Supply Chain Management (PSM) Workshop conducted by

'WHO' in Bangkok in July 2005 for the Global Fund Projects

. PSM Workshop conducted by TGF in Cochin, India in October 2008.

. EFR (Enhanced Financial Reporting) workshop conducted by The Global

Fund in July 2008 in New Delhi, India

. Principles of COBOL Programming for Finance & Systems Executives

conducted by M/S. Bharat Heavy Electricals Ltd., New Delhi.

. Program on Management Techniques & Workshop, conducted by Indian

Institute of Public Administration, New Delhi.

. Course in Financial Management (including Management Accounting &

Performance Budgeting) conducted by Institute for Financial Management

& Research, Chennai, Tamil Nadu.

May 1985 to March 2005 - Professional Consultant

As a Chartered Accountant, I had assisted the management of the clients in

decision making on wide ranging issues. Major activities are listed below:

a. Finalization and consolidation of Books of Accounts, preparation of

Profit and Loss and Balance Sheet;

b. Establishment of Financial Management Information System, budget

forecasts and analysis.

c. Audit & taxation including search and seizure assignments, company law

matters and filing annual returns

d. Insurance Survey including fire, theft, burglary, marine insurances

for stocks, machinery and household items.

e. Financial forecasts for Joint Ventures/Consortium Arrangement of funds

through borrowings, refinance and NBFC options. Analysis of financial

implications of Collaboration Agreements

f. Comparison & Analysis of monthly and quarterly data for assisting the

Management in price correction and reduction in costs.

g. Negotiation & settlement with Banks/NBFCs.

h. Assistance in Court / Arbitration issues.

i. Income Tax Search and seizure assignments

j. Compiled and edited Handbook of Rules & Regulations for POPULATION

FOUNDATION OF INDIA in 2 volumes comprising of Grants Management,

Procurement Management, Monitoring & Evaluation, Finance & Accounts

and Office & Administrative procedures.

k. Had been adjunct faculty for many institutions including Institute of

Cost and works Accountants of India, Delhi Institute of Management

Studies and Indian Institute of Bankers

l. Was invitee-speaker in many Executive Development/ orientation

programmes for Institute of Cost and Works Accountants of India, I B P

and Central Warehousing Corporation on Treatment on Accounts of

Warehousing Transactions

m. Conducted many workshops on Performance Based Funding, Accounts and

Administration and Procurement Supply Management Systems for the

Global Fund Projects. Conducted many workshops for Capacity Building

of project officials.

Key Achievements

. Successful design and implementation in MS Excel format, Consolidation

of construction-site-wise and group-wise accounts, schedules, Profit

and Loss and Balance Sheet and preparation of IT returns, resulted in

savings in cost due to reduction in man hours at all levels - savings

by 75%.

. Savings in interest & bank charges due to skilful negotiations

. Increase in Revenue due to valid price variance claims

. Compromise Proposal successfully negotiated with the Bank- saving of

over Rs. 51 million

. Successful conclusion of Rehabilitation Proposal.

Prior to May 1985 worked in public and private sector which provided the

much needed foundation for my skills in all facets of management.

Languages known : English, Tamil, Telugu and Hindi

Nationality : Indian

S. Vijayakumar

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