Administrative Assistant Project

Sharron Swan ***********@*****.***

*** *. ****** ***** ***., #182 HM: 626-***-****

Azusa, CA 91702

SUMMARY

Excellent communication skills, ability to work well with all staff levels. High energy, goal

oriented receptionist/administrative assistant with extensive experience in diversified office

environments, excellent organizational skills, travel arrangements, significant experience with

multi-tasking and time sensitive projects, and a proven record of reliability and responsibility.

• Medical/Mental Health Exper. • Expense

• Communication Skills

Reports

• Temporary Personnel Training • Multi-tasking

• Travel Management

• • PowerPoint

• Microsoft Word Microsoft Excel

Flintridge Sacred Heart Academy, La Cañada Flintridge, CA 2002 to 2012

Executive Assistant/Receptionist/Administration Support

• Provided administrative support to the President, also supported the executive officers in

the Academy.

• Transcribed and distributed Academy Administration Minutes.

• A college preparatory high school, prepared schedules for students to answer the

telephones in the evenings and on the weekends throughout the 12 month year, keeping

the students and the President informed of changes on a weekly basis through e-mail.

• Performed training of usually around 150 students throughout the school year, for

preparation of managing telephone coverage for internal and external constituents.

• Ordered office supplies for the Academy.

• Posted and mailed-out correspondence for all of the departments within the Academy.

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• Covered the front desk, greeting and directing all visitors walking in to the Academy to

needed destinations.

International Parking Design, Inc., Oakland, CA 1997 to

2001

Administrative Support

• Supported President and Vice President in administrative tasks.

• Updated client project directories for multiple projects.

• Typed and sent out transmittals for outgoing architectural drawings using various

overnight courier services.

• Assisted marketing and typed proposal letters.

• Updated telephone and personnel lists.

• Typed Contracts and Agreements, Budget Construction Costs, and Specifications for the

architectural staff.

• Telephone coverage; sorting and distributing all incoming correspondence.

Sharron Swan ***********@*****.***

HM: 626-***-****

Fluor Daniel Engineering and Construction Inc., Irvine, CA 1980 to 1995

Senior Department Secretary

• As a Senior Department Secretary in the Nuclear Engineering Department/Government

Services, reported to the Department Manager and worked with Engineering, Assorted

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Government, Vendor and Professional Association Staff. During this time period, also

worked with Project Managers on various oil and petrochemical projects.

• Prepared and handled paperwork for routine personnel administration matters including

performance appraisals and resumes, maintained personnel and technical files for the

department.

• Transcribed and distributed minutes for various engineering meetings.

• Provided answers and referrals to routine requests from outside the department.

• Prepared view graphs for technical presentations.

• Provided typing support in writing technical papers.

• Issued and distributed technical documentation.

• Prepared and maintained project correspondence for engineering and construction firm.

• Scheduled and coordinated project meetings.

• Provided non-routine services as requested.

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