Manager Executive Assistant

Marjorie Clara Galindo

*** ****** ****** 619-***-****

Chula Vista, CA 91910 ***************@*****.***

CERTIFICATIONS

Certified Executive Assistant

Certified Quickbooks Professional

Executive Strategies Training & Certificate

Human Resources Management Training & Certificate

Certified Bilingual Speaker for Office Environment

PROFESSIONAL EXPERIENCE

Executive Assistant/Office Manager

Ace Parking Management, Inc., San Diego 2011-Present

Manage Corporate Offices – 4 locations

Manage & oversee Lessees – 2 locations

Provide immediate support to Chairma n/Owner, Vice Chairman & Vice President

Oversee maintenance & repairs for Corporate & Lessee offices

Maintain agreements & leases for Ace Corporate offices nationwide

Receive & enter invoices to submit to AP

Manage & oversee all ordering & shipping accounts for Ace employees

Executive Assistant/Office Manager – San Diego, Dallas & Los Angeles 2006-2011

Neptune Hospitality Advisors & HREC Investment Advisors, San Diego

Managed 3 office locations, top executives & marketing for entire company and sublets

Maintained financial accuracy of all company accounts including vital forecasts, reports,

bank reconciliations

Implemented closing process for the closing of the company’s client’s real estate and

financing transactions

Created and implemented press releases and bulletins for company

Managed payroll and employee benefits

Full processing of all accounts receivable and payable

Tracked conferences/trade shows and coordinated promotional marketing

strategies/materials for showcasing

Developed new systems, database development & management, marketing portfolios &

strategies, maintained website and collaborated with Web developers to identify and define

essential components of site functionality

Produced marketing proposals & presentations for clients

Account manager on all accounts and responsible for purchases & expenditures

Master Data Analyst 2005-2006

Sanyo North America Corporation, San Diego

Interpreted business requirements and confirm ed that design of the received material

requests would deliver the expected results. Work ed with the requestor to update the

materials request until the design matched the intended results

Ensured that all received material requests were formally added to tracking system

Communicated status of requests in the pipeline to SAP team members and requestors

Acted as subject matter expert for accurately creating materials in SAP, including reporting

characteristics. Created material request templates to support the creation of materials

Reviewed and approved assigned classification values on incoming material requests

Participated in and executed testing as required to support the materials setup process

Defined format & template for weekly and quarterly material metrics

Marjorie Clara Galindo

729 Fourth Avenue 619-***-****

Chula Vista, CA 91910 ***************@*****.***

Monitored the materials setup process for improvement, provide recommendations and

drove implementation of changes that increase the efficiency of the materials setup process

Executive Assistant 2002-2003

NEX Naval Air Station North Island, Coronado

Managed administrative matters for office of General Manager & Commanding Officers

Performed advance secretarial, confidential, and administrative assignments

Acted in leadership role in the overall administrative support team

Authorized and issued Security Access for personnel and clients to enter military base

President of Spirit Club – organized & orchestrated company functions for employees

Ran background checks

Coordinated and assisted in orientation for new hires

EDUCATION

Axia College University of Phoenix, Phoenix, AZ (UOP) 2008

Bachelor of Science in Accounting/Business Administration

Relevant Coursework:

Financial & Business Management Critical Thinking

Forecasting & Budgeting Financial Analysis for Strategic Business Decisions

Understanding Managerial Finance

PROFESSIONAL REFERENCES (AVAILABLE UPON REQUEST)

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