Sales Manager

EMPLOYMENT HISTORY

C-*, Inc., d.b.a. Cates Builders

Austin, TX

May 2011 - August 2011

Office Coordinator

Quickbooks invoicing and estimating, customer billing (including AIA & G703), employee time-sheet coding and creating weekly payroll checks, weekly Quickbooks report generating for A/P & A/R purposes, bank account tracking, vendor invoice entries, vendor and customer payables, answering and screening phone calls and performing other general office duties, as needed.

Texas Workforce Commission

Austin, TX

August 2009 - May 2011

Unemployed

Actively sought full time employment

Verde Real Estate Services

Austin, TX

June 2007 - August 2009

Administrative Assistant

Responsible for auditing and entering into accounting system the monthly subcontract requests for payment for construction work performed on a multi-community apartment complex. Gathering and maintaining 1st and 2nd tier lien releases from subcontractors, contract change order creation, distributions and filings, vendor invoice entries into accounting system for payment, monthly distribution of checks for payments to subcontractors for work performed and to vendors for supplies provided on job site. And in addition, was also responsible for general office management, including phones, office machines, office supplies, greeting clients, guests and vendors, updating and distribution of weekly progress reports, safety and MSDS manuals, end of project close out books including product data and maintaining a professional atmosphere and attitude.

Austin Commercial

Austin, TX

November 2005 - June 2007 (Permanent)

Assistant Field Office Manager

Responsible for invoice preparations, coding and computer entries, subcontractor files and sub ledger set ups, time sheet preparations and computer entries, Change Order dispensations, Daily Job Diary entries, parking garage space management and billing, scanning, faxing, overnight shipping, phones, light IT duties (map to network drives, network printer set ups)

Austin Commercial

Austin, TX

June 2003 - April 2005 (Contractor)

Assistant Field Office Manager

Responsible for invoice preparations, coding and computer entries, subcontractor files and sub ledger set ups, time sheet preparations and computer entries, Change Order dispensations, Daily Job Diary entries, parking garage space management and billing, scanning, faxing, overnight shipping, phones, light IT duties (map to network drives, network printer set ups)

Texas Workforce Commission

Austin, TX

Jun 2001 - Jun 2003

Unemployed

Actively sought full time employment; accepted temporary/contract positions with staffing agencies in Austin.

Powered, Inc.

Austin, TX August

August 2000 - June 2001

Field Sales Coordinator

Responsible for coordinating the efforts of a 17-member sales staff direct support for VP of Sales. Created and updated weekly forecasts (pipeline) for current sales and prospective closings, prepared visual presentations, conducted sales department expense report auditing and credit card reconciliations, coordinated sales staff and customer travel arrangements, meetings and conference call set-ups. Responsible for sending out marketing literature and sales information to potential clients, coordinated monthly sales meetings including creating agendas, activity lists and coordinating with departments personnel on time availability for presentations while serving as departmental contact for events planning, coordinated with sales staff and CFO on standard purchasing contracts prior to closings. Handled departmental Fed-Ex shipment preparation and coordination, completion and/or auditing of credit card vouchers and expense reports, correspondence creation and editing, preparation of luncheons, conferences, new client presentations and trade shows; assisted in maintaining marketing literature supply for use in sales presentations and marketing mail-outs, created, coordinated and maintained mailing lists for use by sales personnel, supported Director of Client services and Client Services Team, as well as VP of Marketing and Marketing Team on an as needed basis, reception back-up for lunches and breaks, served as vendor contact in the event of Office Manager's absence.

SKILLS SUMMARY

Microsoft Office software (Word, Excel, PowerPoint, Outlook)

Adobe Standard

Timberline

Quickbooks

Special projects coordination

Calendar management

Meeting and report preparation

Office Management

Construction and Sales support

Construction change order creation

Construction Cost Coding

Subcontractor Request for Payment coding and processing

On-site construction office set ups

Invoice coding and processing

New vendor, customer and subcontractor set-up and support

Office supply management and ordering

Correspondence preparation and editing

Domestic travel arrangements

Trade show, luncheons and executive meeting coordination

Dicta-phone transcription

Progress Reporting

Sales reports and pipeline creation and auditing

Vendor support

Time-sheets

SALARY REQUIREMENTS

$35,000 - $45,000

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