Temporary Receptionist _ Ad Hoc

We are looking for a temporary Reception on an ad hoc basis to provide reception and administration support.

Job Specification:

Switchboard

• answer switchboard, screen and direct calls

• take and relay messages & provide information to callers

Reception

• greet and direct visitors

• deal with queries

• ensure knowledge of staff movements in and out of the offices

• organize meetings via calendar invites

• tidy and maintain the reception area

• liaise with tea ladies to arrange beverages for visitors and for meetings in the upstairs

meeting rooms

Courier Services

• manage incoming and outgoing courier services via the set internal procedure

• manage email correspondence in this regard

• update the spreadsheet register in this regard

Administrative support

• communicate verbally and in writing to answer inquiries and provide information

• send and receive faxes

• Assist Facilities Supervisor/ Receptionist with arranging flower delivers, as per internal

procedure

• attend to any other responsibilities as required

Housekeeping

• Assist with facilitating the internal shopping requirements and ensure kitchens are

adequately stocked

• Liaise with housekeeping staff to ensure effective services across the company

Requirements

PRE-REQUISITES

• Matric certificate

• Own reliable transport preferred

• May be required to work full day from time to time

• At least two years equivalent experience, gained in a corporate environment

• knowledge of administrative and clerical procedures

• knowledge of computers and relevant software applications

• knowledge of customer service principles and practices

TECHNICAL COMPETENCIES REQUIRED

• Effective PC skills, including strong working knowledge of Outlook, Word, Excel, PowerPoint

• Accurate and fast typing skills

• Switchboard skills

• Front line reception skills

• Proficient in spelling, punctuation, grammar, and other English language skills

BEHAVIOURAL COMPETENCIES REQUIRED

• Effective verbal and written communication skills

• professional personal presentation

• customer service orientation

• organizing and planning

• attention to detail

• Be proactive and take initiative

• Reliability

• Flexible

• Able to juggle multiple tasks

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