Events Administrative Assistant

Job Description

Austin Preparatory School, located in Reading, Massachusetts about 15 miles north of Boston, is seeking qualified candidates for the position of Events Administrative Assistant. Founded in 1961, Austin Prep is an independent co-educational Catholic day school in the Augustinian tradition for students in grades 6-12. There are 800+ students enrolled in the school.

The Events Administrative Assistant reports directly to the Assistant Head of School - Administration and Special Projects and will provide comprehensive administrative support to the Assistant Head of School, focusing on event coordination, calendar management, expense reports, and general office tasks.

Responsibilities

Varied Responsibilities: Manage an Assistant Head of School’s calendar, handle communication with external partners, and organize important events

Assist with expense management by collecting receipts and submitting expenses

Help organize meetings and events, including agenda and program and booklet creation

Handle data analysis in Excel, Axiom and working with large data sets

Create PowerPoint presentations and provide other administrative support as needed

Qualifications

3+ years of experience as an Administrative Assistant, supporting a senior-level executive, preferably in an educational or event planning environment

Proficient in Microsoft Office (Word, Excel, PowerPoint), with advanced Excel skills. Experience with design tools such as Canva and Adobe InDesign is a plus

Strong organizational skills, Excellent communication skills, both written and verbal, and time-management skills

APPLICATION REQUIREMENTS AND SEARCH PROCESS

Our Commitment to Mission

The mission of Austin Prep is to “inspire hearts to unite, minds to inquire, and hands, to serve” which we exemplify through the Augustinian charisms of veritas, unitas, and caritas. Austin Prep a Roman Catholic Augustinian secondary school committed to Catholic social teaching which is based on and inseparable from our understanding of human life and human dignity. Every human being is created in the image and likeness of God and is therefore invaluable and worthy of dignity and respect as a member of the human family.

In the spirit of Pope Leo XIII, who emphasizes that “those who are engaged in education should be deeply imbued with right principles,” we welcome candidates dedicated to both academic excellence and who will contribute to the School’s Roman Catholic Augustinian mission.

Monday - Friday 7:30 - 3:30 and special events

Full-time