Deputy City Clerk

Salary: $67,845.00 Annually

Location : Yukon, OK

Job Type: Full-Time

Job Number: 202400041

Department: Finance

Opening Date: 08/18/2025

Closing Date: 9/10/2025 11:59 PM Central

Description

GENERAL DESCRIPTION OF POSITION

The Deputy City Clerk's primary responsibility is to establish and maintain official permanent City records and files, and to provide assistance to the public, City staff and others, as needed. The Deputy City Clerk also prepares and processes under the direction of the City Clerk with the development of the City Council agenda and duties include general administrative support and back up to designated staff as needed.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

1.Develop City Council agendas under the direction of the City Manager and City Clerk; attend City Council meetings as necessary(minimum two evenings per month);

2.Compose, manage and maintain meeting minutes, ordinances, resolutions and proclamations and coordinate codification of municipal code;

3.Manage preparation of City Council packets;

4.Prepare and publish public notices and other legal advertisements of notices; Coordinate publication with local newspaper, including dates and text of publication;

5.Manage City insurance and tort claims;

6.May develop agendas for other City boards/commissions as required; may attend those meetings;

7.Administer the function of public record disclosure, assist the public in accessing records and information in compliance with the Public Records Act and City Policy;

8.Develop and maintain the City's record retention and disposition schedules; preserve and protect the City's historical records and information;

9.Proofing and compilation of monthly Council reports;

10.Serve as Notary Public for City business;

11.Manage and prepare certified copies as necessary;

12.Serve as the Clerk during meetings, in the City Clerk's absence;

13.Ability to work closely with all departments as needed;

14.Assist City Clerk with various projects as assigned.

Typical Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily.

EDUCATION AND EXPERIENCE

• Five (5) years experience with records management; OR a combination of equivalent education and experience. Public sector experience preferred.

• Certification as a Municipal Clerk is preferred. Must be willing to obtain certification as a

Municipal Clerk.

• Must obtain a notary within six months.

This is a summary of benefits for all General Employees. FOP and IAFF members do receive some of these benefits, but are governed by their individual CBA contracts and benefits.

Accidental Death/Dismemberment & Life Insurance:

The City pays 100% of this benefit premium. Life insurance is your salary rounded

to the next $1,000. Short-term disability is also part of this benefit.

Birthday Check:

40 hours pay for the week and a day off for your birthday during the pay period.

CDL License Incentive:

$ 250.00 - $ 500.00 - Paid in September of each year.

College Degree Incentive:

Associates Degree - $ 800.00 Annually

Bachelors Degree - $ 1,400.00 Annually

Masters Degree - $ 2,000.00 Annually

Certification Pay* - $ 800.00 Annually

*City Manager Approval-must require CEU's to maintain.

Health/Dental Insurance:

The employer will pay 100% of full-time employees health and dental

coverage. You may add dependents to your health insurance at your

cost. Your benefits begin the 1st of the month after hire date.

Holidays:

General full-time employees receive 13 paid holidays per year. These are

to be taken as directed by City of Yukon policy.

Longevity:

Full-time employees - $16.00 per month after your 4th year of service,

Retirement:

General employees - The City has a Defined Contribution Plan. The employee

must contribute 5% per check to this plan and for 2024-2025 the City will contribute

14.72% per pay check toward your retirement. The vesting period is 7 years.

This deduction starts the 1st of the month after 90 days.

Share the Savings:

If you choose not to cover you and/or your dependent(s) on the City's insurance,

we will compensate you. (must have eligible dependents with proof of other

coverage) General employees - $ 235.00 per quarter.

Sick Leave:

General employees earn 8 hours per month.

You are not eligible to use earned leave until you have completed 6 continuous

months of employment.

Vacation Leave:

General employees earn 8 hours per month the first 9 years of employment.

You are not eligible to use earned leave until you have completed 6 continuous

months of employment.

Water License Incentive:

$ 25.00 - $ 100.00 - Paid in March of each year.

NOTE: We require mandatory direct deposit of payroll funds. Your banking arrangements must be in place prior to your hire date.