Deputy Clerk of Court

Salary : $54,066.92 - $75,693.78 Annually

Location : OH 43221, OH

Job Type: Regular, Full-Time

Job Number: 00920

Department: Finance

Opening Date: 09/10/2025

Closing Date: 10/3/2025 11:59 PM Eastern

Description

JOB RESPONSIBILITIES:

Under direction of the Clerk of Court, assists in clerical and administrative support serving the judicial branch of the City government; maintains records of the Court as required by law.

Examples of Duties

ESSENTIAL FUNCTIONS: For purposes of 42 USC 12101:

Compiles, types, records, and issues a wide variety of court records, reports, and materials (e.g., citations, summons, warrants, letters, reports, complaints, etc.); creates weekly docket and special hearing docket; coordinates with magistrates, City Attorney's office, contracted public defenders, Police Department and Franklin County Jail; schedules public defenders and magistrates.

Assists the public in person and by phone, including retrieving information and files, and providing general information regarding scheduling of continuances, not-guilty pleas, miscellaneous hearings, appeals, jury demands, pre-trials, motion hearings, issues new court dates; assists the public in problem solving and research activities; answers telephone calls and advises callers of payable amounts, mandatory court appearance, court proceedings and court dates; provides other generalized information.

Accepts payments and verifies insurance on moving violation tickets; accepts bond payments for warrants, bench warrants and bond forfeitures; collects and distributes restitution to local merchants and citizens; performs data entry of payments; ensures that revenues posted balance with reports; prepares deposits for banks; runs reports to balance cash drawer.

Swears witnesses for all trials; processes and prepares cases for the Judge; assists defendants with plea forms, waiver of counsel, waiver of trial by jury, limited driving privilege forms, release of vehicles, and immobilization forms; issues summons, subpoenas and bench warrants on failure to appear and failure to comply cases; assists the Clerk in preparing appeals, jury demands, and transfers and files with County Municipal Court; signs warrants, both in custody or when an officer is going to arrest an individual.

Provide customer service to non-English-speaking individuals by utilizing in-person and electronic translation services; responsible for scheduling translators as needed for court hearings. Bilingual proficiency in Spanish is highly desirable.

Reviews Bureau of Motor Vehicles records to identify requirements to get a valid driver's license and provides assistance to defendants to help them get a valid drivers' license.

Creates reports on the Court's activities and finances.

Prepares general clerical and administrative duties in support of Finance and Administrative Services (e.g., correspondences, letters, memos, forms and reports, filing and light maintenance of office equipment, mail).

Maintains licenses and certifications as required, if any.

Demonstrates regular and predictable attendance.

Meets all job safety requirements and all applicable OSHA safety standards that pertain to essential functions.

OTHER DUTIES AND RESPONSIBILITIES:

May be required to work outside of business hours when the clerk is unavailable.

Performs other duties as required. (5%)

Typical Qualifications

QUALIFICATIONS:

Associate degree or equivalent from an accredited two-year college or technical school and one (1)

to two (2) years of progressively responsible related experience; or any combination of training, education, or experience which provides the desired knowledge, skills, and abilities to perform the essential functions of the position.

LICENSURE OR CERTIFICATION REQUIREMENTS:

Notary Public. May be obtained within 3 months of employment.

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES: (* indicates developed after employment).

Knowledge of:

*Applicable laws, regulations, City policies, procedures, and requirements including Ohio Ethics law and Public Records law.

Safety standards

Courtroom practices and procedures;

Supreme Court requirements;

Office practices and procedures;

Public relations;

English grammar and spelling;

Records management;

Best practices in diversity, equity and inclusion practices, strategies, systems, and policies as it relates to area of work

Project management.

Skill:

Proficient use of applicable technology and software;

Conflict Resolution and de-escalation techniques

Customer service

Ability to:

Carry out instructions in basic written, oral, or picture form;

Interpret a variety of instructions in basic written, oral, picture, or schedule form;

Deal with problems involving several variables within a familiar context;

Define problems, collect data, establish facts, and draw conclusions;

Apply management principles to solve agency problems;

Exercise independent judgment and discretion;

Read, copy, and record figures accurately;

Calculate fractions, decimals, and percentages;

Complete routine forms;

Prepare routine correspondence;

Prepare accurate documentation;

Research and collect data;

Respond to routine inquiries from public and/or officials;

Demonstrated awareness of and an ability to effectively use communication that overcomes socio- cultural and lingual barriers, and to be aware of verbal and nonverbal forms of communication

Effectively use and understand a variety of written and/or verbal communications;

Provide high level of customer service to both internal and external customers

Handle situations in a manner that is sensitive to inclusivity and cultural dynamics

*Maintain records according to established procedures;

Answer routine telephone inquiries;

Cooperate with coworkers;

Respond to sensitive inquiries;

Develop and maintain effective working relationships;

Travel to and gain access to work site.

EQUIPMENT USED: The following are examples only and are not intended to be all inclusive.

Standard business office equipment

INHERENTLY HAZARDOUS OR PHYSICALLY DEMANDING WORKING CONDITIONS:

The employee has exposure to chemical compounds found in an office environment

(e.g., toner, correction fluid, etc.); routinely required to stand, walk,

stoop, kneel, crouch, or crawl on even and uneven surfaces; regularly required

to lift, carry, push, or pull objects 20 1bs. or less.

Note: In accordance with the U.S. Department of Labor physical demands strength ratings, this is considered sedentary work.

CITY VALUES:

Incumbent must model the following established city values: Teamwork/Collaboration,

Integrity, Service, Leadership, Communication, Growth, Professionalism and

Ethics

The City of Upper Arlington offers an extensive benefits package. Benefits include:

Paid Leave: Vacation, Sick, Personal, Holidays, Bereavement

Health Insurance: Choice between Traditional PPO plan and High Deductible Plan with a Health Savings Account

Dental Insurance with Delta Dental of Ohio

Vision Insurance with Eyemed

Group Term Life Insurance with option to purchase supplemental coverage

Voluntary Pet Insurance

Service Credit Compensation

Deferred Compensation Savings Plans

Wellness Program

Employee Assistance Program

01

Do you have an associate degree or higher from an accredited two-year college or technical school?

Yes

No - Currently enrolled to obtain

No

02

Do you have at least one (1) year of progressively responsible related experience?

Yes

No

03

Do you have experience providing customer service to diverse populations, including non-English-speaking individuals? Please elaborate using the space below:

Required Question