Human Resources Coordinator

Job Description

A career that changes lives.

SightMD is a rapidly growing integrated ophthalmic provider group, extending the reach of exceptional eye care to patients across New York, New Jersey, Pennsylvania, and Connecticut. With over 127 eye care providers and the convenience of 60 locations, our commitment to delivering unparalleled services is at the heart of everything we do. As we embark on our mission, we are actively seeking teammates who are eager to contribute to our legacy of eye excellence, a tradition that spans more than 50 years.

Position Summary:

The Human Resources Coordinator supports the daily operations of the HR department, with a focus on maintaining HR systems (UKG), processing employee data changes, coordinating cross-functional updates, and assisting with organizational communication and culture initiatives.

Key Responsibilities:

Process and track employee changes.

Manage name changes, ensuring updated I-9 documentation.

Approve and process updates to addresses and phone numbers.

Maintain HRIS user access, including username updates and password resets.

Route and track TAF approvals for cross-functional changes (e.g., Recruitment, IT, Benefits).

Update payroll spreadsheet with bonuses, salary adjustments, and status changes.

Collaborate with Payroll to ensure timely and accurate processing.

Ensure data accuracy for employee status, location, and name/email updates.

Draft and distribute weekly and monthly newsletters.

Recognize team achievements through Motivosity and internal surveys.

Monitor the HR mailbox; manage employment verifications and route inquiries as needed.

Maintain internal mailing lists and access permissions (e.g., shared drives, MSO folders).

Assist with monthly reporting (e.g., Provider Reports, Dashboards).

Activate building key fobs for MSO employees.

Serve as the point of contact for building-related concerns with the landlord.

Qualifications:

Bachelor’s Degree.

2+ years of experience in HR, people operations, or administrative coordination.

Proficiency with UKG or similar HRIS systems.

Strong attention to detail, organizational skills, and ability to multitask.

Skilled in Excel, Outlook, and HR technology platforms.

Ability to handle confidential information with discretion and sound judgment.

Work Schedule:

Monday – Friday, 9:00 AM to 5:00 PM

Hourly Pay Range:

$25.00- $28.00/hour to commensurate with experience

Benefits:

We aim to take care of our teammates the same way we take care of our patients. All SightMD employees receive the following benefits:

Medical/Dental/Vision Insurance

Prescription Drug Coverage

Company Paid Term Life Insurance & Long-Term Disability

Supplemental Insurance Benefits

Employee Assistance Program (EAP)

Retirement Plan - 401(k)

Paid Time Off (PTO)

Paid Holidays

Career Development Programs

* All benefits are subject to eligibility requirements.

Equal Employment Opportunity Statement:

SightMD is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal, state and local laws.

If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact People Services at

#SNY123

Full-time