Construction Project Coordinator

What You'll Do: Project Department's Construction Specialist 2 serves as the Project Coordinator & point of contact for all parties involved in capital construction projects: * Prepares Architect/Engineer (A/E), Consultant & Construction vendor contract documents & amendments * Processes contract documents (e.g., receives, reviews, verifies the required information & enters data) * Completes entries to certain project forms & ensures all forms are accurately completed * Facilitates approvals for all contracts * Prepares Controlling Board criteria for funding releases * Processes Controlling Board requests (e.g., distributes contract information to owner, verifies data submitted for funding is accurate, verifies purchase order is dispatched upon Controlling Board approval) * Responds to inquiries from contractors, A/Es, owners, & interested parties * Provides direction in completing required forms & documents * Processes construction schedule of values & subcontractor & material supplier declarations (e.g., receives, reviews, verifies required information & enters data) * Processes invoices & change & maintains budgetary control relative to the impact of change orders (e.g., increase/decrease in amount specified in contract or purchase order) * Prepares requests to project owners for retainage escrow funds & issues authorization to the escrow agent to release all monies at contract completion * Reviews & processes liability insurance certificate updates * Compiles, organizes & maintains various documents * Follows up & responds to problems/issues arising during the project life cycle * Researches information related to projects * Prepares analysis of project information using MS Excel worksheets/workbooks & MS Word documents * Prepares MS Power Point presentation & conducts informational presentations as assigned * Monitors & assists in all aspects of the bid process to accomplish completion within scheduled deadlines * Establishes bid date * Prepares legal advertisements for publication in the newspaper & on the Commission website * Notifies all parties involved (e.g., owners, A/E's, construction managers) * Attends pre-bid conference & assists in advising contractors about process & procedures * Conduct public bid openings & prepares bid tabulations * Assists the construction team in verifying submitted documents * Verifies bidders' bonds * Prepares recommendations for award letters * Prepares contracts & verifies documents * Acts as a Prevailing Wage Coordinator 12 mos.

exp.

as Construction Project Specialist 1, 85831 or Construction Project Specialist 1 (Exempt), 85832 or in comparable position involving construction project inspection; or 3 mos.

trg.

or 3 mos.

exp.

in one of following: shop math, geometry, trigonometry or calculus & 1 course or 3 mos.

trg.

or 3 mos.

exp.

in reading blueprints &/or specifications; or demonstrate proficiency; must be able to provide own transportation.

Job Skills: Construction Maintenance