Accounting Administrative Assistant

Accounting Administrative Assistant

This Jobot Job is hosted by: Jerry Sipocz

Salary: $50,000 - $65,000 per year

A bit about us:

Our client is a well-established public accounting firm that has been serving businesses and individuals for decades. They offer a broad range of services, including tax, audit, and advisory, with a focus on delivering practical solutions and building lasting client relationships. Known for their professional integrity and client-first approach, they create a supportive work environment where team members can grow and contribute meaningfully.

Why join us?

Tremendous benefits - medical/disability

IRA

Generous PTO

Flexible schedule, hybrid work option

GROWTH potential. Been in business for decades, with plenty of room to grow!

Job Details

Job Details:

We are seeking a dynamic and highly organized Permanent Accounting Administrative Assistant to join our fast-paced Accounting and Finance team. The ideal candidate will be a professional with experience in administrative support roles within the Accounting and Finance industry. This role offers an exciting opportunity to work in a collaborative environment, where you will play a crucial part in maintaining financial operations and providing superior client service.

Responsibilities:

As an Accounting Administrative Assistant, you will be responsible for a wide range of duties including, but not limited to:

Assisting in monthly billing and preparing invoices for clients.

Processing tax returns for clients in an accurate and timely manner.

Collecting and processing client payments and fees, ensuring all transactions are correctly recorded and filed.

Providing exceptional customer service by greeting clients, answering phones, and addressing inquiries promptly and professionally.

Covering the reception desk when required, managing incoming calls, mail, and visitors.

Maintaining an organized filing system for all financial documents and client records.

Collaborating with the accounting team to streamline financial operations and improve internal processes.

Qualifications:

The ideal candidate for this role should possess the following qualifications:

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Proficient in filing and managing financial and client records.

Excellent communication skills, both verbal and written, with the ability to interact professionally with clients and team members.

Experience in monthly billing, preparing invoices, and processing tax returns.

Strong knowledge of financial transactions, including collecting and processing client payments and fees.

Ability to cover the reception desk, handling incoming calls, mail, and visitors with professionalism.

Exceptional organizational skills with the ability to manage multiple tasks simultaneously and meet deadlines.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software.

A keen eye for detail and a commitment to accuracy.

A proactive approach to problem-solving and the ability to work independently and as part of a team.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Permanent