Office Administrator

Purpose

The position is responsible for overseeing office administration, including phone management, compliance tasks, scheduling, correspondence, budgeting, onboarding, HR support, recruitment assistance, visa processing, office maintenance, supply management, vendor liaison, and fostering a positive office culture.

Work Overview

Oversee and support all administrative duties in the office.

Answer and direct phone calls in a polite and friendly manner.

Handle company renewals and ensure compliance with local regulations.

Coordinate office activities and operations to ensure efficiency and company policy compliance.

Schedule and manage appointments, meetings, and conferences.

Prepare and distribute correspondence, memos, and forms.

Manage office budget, ensure accurate and timely reporting.

Handle basic bookkeeping tasks, including ageing receivables.

Assist in onboarding new employees, including preparing workstations and conducting office tours.

Maintain employee records and assist with HR-related queries.

Support the recruitment process by scheduling interviews and coordinating communications.

Assist HR with visa processing and coordination for employees.

Ensure the office environment is clean, safe, and well-maintained.

Manage office supplies inventory and place orders as necessary.

Liaise with building management and vendors to address any office-related issues.

Serve as the point of contact for office-related inquiries.

Foster a positive office culture and environment.

Requirements

Proven experience as an Office Administrator or similar role.

Strong organizational and time management skills.

Excellent communication and interpersonal abilities.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Ability to handle sensitive information with confidentiality.

Proactive problem-solving skills and attention to details