Office Assistant

Job Description

Hospitality Interior Design and Manufacturing company looking for an experienced individual for full-time receptionist/office assistant position.

A pleasant, dependable, energetic individual with a "can-do" attitude and exceptional attention to detail, the Receptionist is responsible for greeting visitors and attending to general office requirements ensuring the operation of a flawless front and back of house.

This is a fantastic opportunity to grow with an organization that is rapidly expanding its operations!

Responsibilities Include:

- Serves as the gatekeeper, both in person and on the phone, for the organization, greeting employees, clients and vendors in a welcoming manner.

- Answers telephones; screens calls, forwards calls and /or record and forward messages accurately.

- Types forms, form letters and other documents as necessary.

- Collates, scans and photocopies as required.

- Assists in organizing and building invoice, quote, and purchase files

- Assists with correspondence with clients

- Files correspondence and other materials as required.

- Receives, sorts and distributes mail within the office in a timely manner, including coordination of messengers and shipping (e.g. FedEx, UPS, etc.)

- Maintains conference room including removal of trash and food after meetings.

- Inventories and purchases office supplies and kitchen supplies.

- Organizes and cleans common areas and work areas including removal of trash.

- Organizes travel for President and other senior staff as needed

- Assists with various miscellaneous project parts as needed to support in all departments, such as updating sheets in spec books, data entry, leads and sales contacting, etc.

Requirements:

- Highly presentable, excellent attention to detail, ability to discern appropriate discretion as needed, initiative to learn, with an outgoing, upbeat and confident demeanor

- Punctual and professional

- Excellent communications skills - verbal and written.

- Excellent knowledge of Microsoft Office products - especially Excel

- Adobe Acrobat, Illustrator or Photoshop a plus but not required

- One to two years prior experience

- Reliable transportation

Ideal candidates should send their resume and cover letter, along with at least 3 professional references.

Administrative Duties including but may not be limited to:

Scheduling

Running errands

Stocking supplies

Tidy common areas

Sorting and sending mail

Answering and routing phone calls

Greeting visitors