Virtual Administrative Assistant

The Job Overview

We are seeking an individual to perform administrative duties and support our business operations. As a virtual assistant, you will be responsible for scheduling and attending meetings, managing calendars, and executing travel arrangements. You will also be expected to complete online research, compile and distribute reports, handle various administrative tasks, and maintain our company website.

As a Virtual Assistant, you will perform various administrative tasks, including answering emails, scheduling meetings and making travel arrangements. For this role, a strong Internet connection is required, along with experience using communication tools like Skype.

Responsibilities

Below are some of the responsibilities a virtual assistant is expected to assume in their position:

Respond to emails and phone calls

Schedule meetings

Book travel and accommodations

Manage a contact list

Prepare customer spreadsheets and keep online records

Manage and maintain calendars

Perform market research

Create presentations, as assigned

Provide customer service as first point of contact

Plan, organize, and execute office activities and meetings

Manage office logistics

Handle administrative tasks such as filing, scanning, and copying

Handle bookkeeping

Complete word processing tasks

Research and organize data

Manage social media

Gather and organize data for statistical analysis

Job Qualifications And Skill Sets

Below are the qualifications expected of a virtual assistant:

Proven experience as a Virtual Assistant or relevant role

Ability to manage a calendar and schedule appointments

Proficiency with Microsoft Office tools such as Word, Excel, and PowerPoint

Knowledge of marketing, advertising, and public relations

Excellent written and verbal communication skills

Excellent organizational skills

Familiarity with social media platforms

Proficiency with cloud-based platforms such as Google Docs, Skype, and other remote team messaging apps

Strong time management skills and the ability to multitask

Skilled in data entry

Ability to work in a fast-paced environment

High-speed internet connection

Familiarity with current technologies, like desktop sharing, cloud services and VoIP

Experience with word-processing software and spreadsheets (e.g. MS Office)

Knowledge of online calendars and scheduling (e.g. Google Calendar)

Excellent phone, email and instant messaging communication skills

Excellent time management skills

High school diploma; additional qualifications as an Administrator or Executive Assistant are a plus

Full time