Executive Administrative Assistant

About DLZ:

DLZ Corporation is an award-winning architecture and engineering firm serving public and private entities across the nation. As a multidisciplinary firm, DLZ provides engineering and architectural design services, construction management, surveying, right-of-way acquisition and materials testing. In 2016, DLZ was named Design Firm of the Year by Engineering News-Record (ENR) Midwest. In addition, DLZ is consistently ranked as one of ENR's Top 150 U.S. Design Firms. Our growth is a testament to the quality of our work and the satisfaction of our clients.

Our mission is to build on our reputation for excellence by becoming the preferred architectural, engineering, and environmental firm. We focus on meeting and exceeding our clients’ expectations and are known for our competence, integrity, and contributions to the people and communities we service and in which we live.

Job Description:

DLZ Corporation seeks an Executive Administrative Assistant for the Executive Vice President. This role demands discretion, professionalism, and adept handling of confidential information. Join us in our dynamic environment, contributing your talent and energy to our team's success.

Key Responsibilities:Provide comprehensive support to the Executive VP, managing routine and complex tasks to ensure seamless operations within the executive office.

Independently handle correspondence, scheduling, and administrative duties, while directly reporting to the Executive VP.

Coordinate travel arrangements and meticulously maintain the Executive's schedule, ensuring all engagements are managed effectively.

Manage and organize Outlook Email and Calendar

Oversee the organization and confidentiality of corporate, client, and governmental files, demonstrating exceptional organizational skills.

Craft and prepare essential documents, including reports, memos, and correspondence, contributing to the professional communication within and outside the company.

Plan and execute corporate events, ensuring every detail aligns with DLZ's high standards and core values.

Qualifications

Associate's Degree in Business or a related field with at least two years of relevant experience, or

High School Diploma (or equivalent) complemented by business or office training and a minimum of six years of experience in an administrative role.

Expert-level experience with Outlook, Word, and Excel. Experience with Sharepoint desired.

Excellent organizational, customer service, and communication skills.

Dependable with an unwavering professional demeanor.

Ability to thrive in a high-volume, fast-paced environment and handle stressful situations effectively.

Highly motivated team player willing to take on new tasks.

DLZ:

At DLZ, we make taking care of our employees a top priority. We offer top tier wages and an excellent benefit package including health, dental, vision, life insurance, flexible spending accounts, health savings account, paid parental leave, short- & long- term disability, traditional and Roth 401(k). As well as an innovative wellness program including gym reimbursement! For more information visit . True innovation and success can only be achieved by empowering the unique perspectives, skills, and experiences of each person as an individual. DLZ is proud to be an Equal Opportunity and Affirmative Action Employer. We recognize the importance in employing a diverse workforce and achieve this by making employment decisions based on business needs, merit, and qualifications without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by federal, state, and local laws.

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