Office Manager

Job Description

We are looking for an organized Office Manager to support day-to-day administrative, bookkeeping, and operational activities. This position combines executive support with hands-on responsibility for payroll entry, invoicing, office coordination, and production-related record management. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to keep office processes running efficiently while supporting staff, leadership, and customer needs.

Responsibilities:

• Coordinate calendars, travel plans, and meeting logistics to support leadership priorities and external engagements.

• Prepare expense documentation, track reimbursements, and assist with business billing activities in an accurate and timely manner.

• Draft correspondence, organize incoming communications, and route items to the appropriate team members for follow-up.

• Welcome visitors, provide front-desk coverage, manage phone inquiries, and ensure required confidentiality documents are completed by guests.

• Review daily production and inventory information in the Access database and compare records against customer order requirements.

• Enter employee time records for payroll processing and maintain accurate administrative documentation related to hours worked.

• Generate invoices, oversee accounts payable and accounts receivable tasks, and help maintain reliable financial records.

• Support human resources administration by assisting with onboarding, benefits tracking, and employee eligibility notifications.

• Arrange outbound shipments for completed customer orders and help maintain smooth coordination between office and production activities.

• Oversee office operations by maintaining supplies, coordinating equipment service needs, supporting workplace upkeep, and improving administrative procedures as needed.• Experience handling bookkeeping functions, including accounts payable, accounts receivable, invoicing, and maintaining accurate bank-related records.

• Proficiency with data entry and office software, including Microsoft Excel and Microsoft Access.

• Working knowledge of payroll support processes and the ability to manage employee hours with a high level of accuracy.

• Ability to balance administrative support responsibilities with office management and operational coordination.

• Strong organizational skills with the capacity to manage multiple priorities, schedules, and deadlines effectively.

• Clear written and verbal communication skills for detailed correspondence, visitor interaction, and internal coordination.

• Discretion and care when working with confidential business and employee information.

• Experience supporting office procedures, supply management, and day-to-day administrative operations.

Full-time