Creditors Clerk

Primary Purpose

Process and reconcile accounts payable accurately and on time, ensuring compliant payments, complete records and responsive supplier support across the Group.

Key Responsibilities include but are not limited to:

Capture and post supplier invoices and credit notes in Acumatica within the agreed turnaround times.

Match each invoice to its approved purchase order (2-way match) and check that all supporting documents are attached.

Reconcile supplier statements and balances weekly; resolve variances and escalate unresolved items on time.

Prepare payment packs, process payment runs in line with approvals and issue remittances to suppliers.

Apply finance policies, internal controls and delegated authority limits to all accounts payable processing.

Maintain complete audit trails (attachments, payment packs, reconciliations) and keep files to the filing standard.

Check for duplicate or irregular transactions and report any risk or suspected fraud immediately.

Provide supporting documents and reconciliations for audits and management requests.

Demonstrate responsibility and commitment by adhering to the ISO standards to which MGN is certified in all assigned duties.

Update supplier master data (banking and tax/VAT details) accurately and keep it confidential.

Extract accounts payable reports and update tracking schedules.

Use Excel (pivot tables, VLOOKUP) to reconcile, analyse and follow up outstanding items.

Recommend simple process or system improvements that reduce errors and improve turnaround times.

Liaise with suppliers and internal stakeholders to resolve queries and obtain missing documentation.

Communicate payment status and requirements clearly, professionally and on time.

Support the finance team during month-end and peak periods with ad hoc tasks as assigned.

Prioritise workload to meet processing and payment deadlines, including under pressure.

Process intercompany re-invoicing across the Group and maintain the related party records.

File electronic and physical documents in an orderly way for quick retrieval and to avoid duplication.

Deliver accurate work and meet deadlines to demonstrate accountability and reliability.

Collaborate with colleagues to maintain a high-service, compliant finance function.

Escalate issues, risks and bottlenecks promptly, with recommended corrective actions. Minimum Requirements:

NQF Level 4 (Matric/Grade 12).

NQF Level 5 in Accounting, Business Administration or Bookkeeping (added advantage).

Minimum of 3 years creditors / accounts payable experience (essential).

Operate Acumatica for invoice processing, vendor maintenance and reporting.

Apply strong Excel skills (pivot tables, VLOOKUP, reconciliations).

Maintain high accuracy, attention to detail and sound numeric ability.

Work to deadlines under pressure and manage competing priorities.

Communicate professionally with suppliers and internal stakeholders.