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Administrative Associate

Palo Alto, California, 94304, United States
April 15, 2019




Lead and coordinate administrative functions that support the CES programs & team members.

Plan and schedule calendar(s), resolve calendaring conflicts, and manage logistics as needed.

Serve as the first point of contact for individuals and organizations communicating with the CES

Track participation and satisfaction across CES programs, providing operational and quality metrics.

Manage logistics for CES programs and events, including booking rooms, ordering food and materials, coordinating guest speaker visits, conducting and analyzing post-event surveys.

Compose and draft documents and correspondence for presentations, course handouts, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.

We’re looking for someone who has initiative, who can juggle multiple projects capably and with high quality. The ideal candidate will have a bachelor degree with 2-4 years of relevant work experience in a company or academic institution, plus the following skills and abilities:

Ability to create reasonably complex documents using Microsoft Office and Google office applications. This would include creating high quality word documents, reasonably complex spreadsheets, and high quality presentations. High degree of comfort with using/learning office productivity software, such as self-help portals for IT support.

Experience with Qualtrics, Mailchimp, Airtable are big pluses

Proven success in following through and completing projects.

Excellent organizational skills and attention to detail.

Excellent verbal and written communication skills.

Excellent customer service and interpersonal skills.

Ability to prioritize and multi-task, ensuring projects do not fall through the cracks.

Ability to take initiative and ownership of projects.

Ability to routinely and independently exercise sound judgment in making decisions.

An interest in entrepreneurship is a plus.