Administrative Assistant

Michael L. Doyle CPAs, PLLC is seeking an experienced Administrative Assistant for our Elgin, Oklahoma office. This is a fast-paced, detail-intensive position that plays an active role in the daily workflow of our accounting and tax practice. The person in this role will work directly with client financial and tax information and must be comfortable managing a high volume of documents, deadlines, client communications, and computer-based work with accuracy.

Responsibilities include:

Tax client intake, document processing, scanning, organization, and file management

Data entry and spreadsheet preparation related to tax and accounting work

Tracking client information, missing documents, deadlines, and work in progress

Preparing and processing documents for tax return and accounting workflows

Client follow-up and communication regarding documents, appointments, billing, and other account matters

Managing incoming calls, client appointments, and front-office activity

Processing incoming and outgoing mail, including routine trips to the neighboring post office

Maintaining accurate electronic and physical client records

Performing additional accounting-office and administrative duties as assigned

Requirements:

Prior professional office, administrative, accounting support, bookkeeping, tax, financial, or comparable experience required

Strong computer proficiency and the ability to work efficiently across multiple software programs

Proficiency with Microsoft Word and Excel

Excellent organization and attention to detail

Ability to accurately process confidential financial and tax information

Ability to prioritize a substantial workload and meet firm deadlines

Strong written and verbal communication skills

Ability to work independently, follow established procedures, and recognize when additional information or direction is needed

Professional demeanor when working with clients and other staff

Applicants should already have strong computer, administrative, and professional office skills. The position requires someone who can learn accounting and tax-office procedures quickly without needing training in basic computer use, document management, or general office practices.

DIRECT APPLICATIONS ONLY. We do not work with, nor do we accept outreach from, third-party recruiters, headhunters, or staffing agencies. Unsolicited agency contacts will be permanently blacklisted

Interview Requirements: All interviews are conducted in person at our office in Elgin, Oklahoma. Virtual or remote interviews will not be accommodated. Applicants must be willing and able to attend an onsite interview to be considered for employment. This is a full-time, in-person position; remote or hybrid work arrangements are not available.