Workers' Compensation Legal Assistant

Legal Administrator/Assistant

Perez Morris is a women-owned business defense law firm headquartered in Columbus, Ohio, with offices in Cleveland and Toledo, Ohio, as well as Pennsylvania. Our attorneys are licensed to practice across the country and regularly practice in New York, New Jersey, Connecticut, and Massachusetts. We pride ourselves on being good people, doing great legal work, exceptionally well. We serve retail, healthcare, manufacturing, transportation, and logistics clients. We look for self-motivated, intelligent, business-minded, diverse attorneys who want to work at a firm passionate about investing in its people and communities where we live and work.

We are seeking a motivated and experienced professional to fill the role of Legal Administrator/Assistant in our Workers' Compensation practice. The ideal candidate will be familiar with workers' compensation laws, procedures, and the specific needs of defense-side legal teams to support our attorneys in workers' compensation.

Duties & Responsibilities

Legal Administrative Support

Assist attorneys who specialize in workers' compensation matters

Schedule calls, conferences, mediations, hearings, and other events

Schedule IMEs, send notices, send medical evidence to examining doctors, follow up for reports and file with all parties

Maintain weekly docket of administrative hearings for workers' comp team

Manage gathering, distribution and filing of evidence in anticipation of administrative hearings

Manage continuances including communication with attorneys and Industrial Commission

Manage video and diagnostic evidence including submission to the examining doctors, the Industrial Commission, and all parties

Keep and update a tickler system for attorneys to manage their caseload

Manage Excel spreadsheets including tracking new matters and IME scheduling

Access, upload, and file documents within the Industrial Commission Online Network (I.C.O.N.) and BWC website.

Scan and save documents to the firm's document management system

Organize and assemble files for new matters

Submit invoices for payment processing

Answer phones and manage attorneys' calendars

Perform other administrative duties as assigned by attorneys or paralegals

Paralegal Responsibilities

Assist attorneys in managing a caseload of workers' compensation defense cases, including preparing and filing documents, and drafting correspondence.

Prepare, organize, and maintain case files, medical records, and evidence.

Coordinate and prepare for hearings, depositions, and trials, including witness coordination and document preparation.

Communicate with clients, third party administrators, opposing counsel and other third parties as needed regarding case developments.

Assist in the review and analysis of medical and workers' compensation reports.

Stay current with changes in the workers' compensation system and industry standards.

Minimum Qualifications

Minimum of 4-6 years of legal assistant or paralegal experience preferably in Workers' Compensation

Experience with filing in the Industrial Commission Online Network (I.C.O.N.) and BWC preferred

Proficient to expert-level skills in Microsoft Office Suite, including Word, Excel, and Outlook

Familiarity with case management software and document management systems

Strong written and verbal communication skills; ability to draft clear, professional legal documents

Exceptional attention to detail, organizational skills, and ability to manage competing deadlines

Friendly, professional manner and appearance

Adaptability, willingness to learn, and ability to work collaboratively as part of a team

Paralegal certificate or Associate's/Bachelor's degree in Paralegal Studies a plus, but not required

This position is for our Columbus, Ohio office. Hours are 8:30 a.m. to 5:30 p.m. (Monday through Friday), but additional hours could be required as necessary. The firm offers full benefits, including paid holidays and vacation, health care insurance, dental, vision, life insurance, 401k and an excellent work environment.

Perez & Morris is an equal opportunity employer and we encourage and intentionally seek diverse perspective and work experience.