Executive Assistant

Marvin is seeking an experienced Executive Assistant to support senior leaders in our Manufacturing Administration & Clerical department. This role manages complex calendars, travel, and high volume email; prepares presentations, reports, and meeting materials; coordinates leadership meetings and events; and handles confidential information with discretion. The Executive Assistant will streamline administrative processes, help track key manufacturing and business priorities, and serve as a trusted liaison across teams. Ideal candidates are detail oriented, proactive, tech savvy, and committed to Marvin's people first, safety focused, and continuous improvement culture.

Responsibilities

Provide executive-level administrative support to senior leaders

Manage complex calendars, scheduling, and meeting logistics

Coordinate domestic and occasional international travel and expenses

Prepare presentations, reports, and meeting materials

Monitor, prioritize, and draft responses for high-volume email

Maintain and organize digital and physical files and records

Coordinate leadership meetings, events, and follow-up actions

Handle confidential information with discretion and professionalism

Support tracking of key manufacturing and business priorities

Identify and implement improvements to administrative processes

Required Skills

Executive calendar management

Travel planning and expense reporting

Microsoft Outlook

Microsoft Power

Point

Microsoft Excel

Document preparation and editing

Meeting and event coordination

Confidential information management

Project coordination

Communication and correspondence management

Permanent