AP/AR Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to support the accounting operations of a growing real estate development and investment organization. This position will be responsible for processing invoices, maintaining accurate accounting records, supporting cash management activities, and serving as a primary point of contact for vendors.

The ideal candidate is highly organized, comfortable managing multiple priorities, and enjoys working in a collaborative environment. Experience within real estate, construction, property management, or job-cost accounting is a plus.

Key Responsibilities

Accounts Payable & Invoice Processing

Receive, review, code, and process vendor invoices through the company's electronic invoice approval system.

Enter approved invoices, payables, cash receipts, and related accounting activity into the accounting system.

Process third-party and joint venture payables accurately and according to established procedures.

Research invoice discrepancies and respond to questions from internal teams and vendors.

Serve as a primary point of contact for vendor inquiries and ensure questions are addressed promptly and professionally.

Payment Processing & Cash Management

Prepare and coordinate recurring check runs, including posting transactions, printing checks, obtaining signatures, mailing payments, and maintaining payment records.

Maintain schedules for debt and property-related obligations and ensure payments are processed accurately and on time.

Reconcile Accounts Payable and Cash Management subsidiary accounts to the General Ledger on a monthly basis.

Assist with cash receipt and disbursement activity as needed.

Accounting & Job Cost Support

Enter and maintain job-cost information and related project accounting details.

Prepare and post journal entries related to job costs, service charges, interest, and other accounting activity.

Research and resolve accounting discrepancies as they arise.

Assist with month-end close activities and other accounting functions as needed.

Prepare annual 1099 reporting and related documentation.

Qualifications

High school diploma or equivalent required; some college coursework in Accounting, Finance, or a related field preferred.

2–3 years of experience in Accounts Payable, accounting, or a related office environment preferred.

Experience in real estate, construction, property management, or job-cost accounting is a plus.

Strong organizational skills and exceptional attention to detail.

Ability to manage multiple tasks and deadlines in a fast-paced environment.

Strong written and verbal communication skills.

Professional and responsive approach when working with vendors, coworkers, managers, and other stakeholders.

Ability to work independently while also contributing effectively as part of a team.

MRI, Yardi, AvidXchange, Nexus, Microsoft Office, particularly Excel

What Will Make You Successful

Strong attention to detail and accuracy.

Excellent follow-through and time-management skills.

Ability to identify problems, research solutions, and take appropriate action.

Professional communication and customer service skills.

Ability to build positive working relationships and establish trust with individuals at all levels of an organization.

A proactive, team-oriented approach with the ability to adapt to changing priorities. #INOCT2026 #LI-AS3 #LI-ONSITE

Full-Time