Administrative Coordinator

Administrative Coordinator

Provides administrative and operational support to the Frank W. Hale Jr, Black Cultural Center (HBCC) by assisting with routine office functions, scheduling activities, facility-related tasks, and basic program logistics. This role performs structured, task-based assignments under guidance, following established procedures to support the daily operations of the center.

The position contributes to maintaining an organized and efficient work environment by supporting reservation processes, documentation, communications, and general administrative workflows. It also assists with basic facility coordination, including monitoring spaces, reporting maintenance needs, and supporting event setup and readiness.

Working closely with professional staff, the role supports communication with students, visitors, and campus partners by responding to routine inquiries and helping coordinate information sharing. The position may also assist with onboarding and scheduling of student workers and provide support for purchasing and administrative processes by preparing required documentation.

This role is primarily focused on executing routine tasks and supporting ongoing operations rather than independently managing processes or making strategic decisions. Work is completed under defined guidelines, with direction and oversight provided for new or more complex tasks to ensure consistency, accuracy, and alignment with departmental practices.

Administrative & Organizational Support

Assist with maintaining space reservations, calendars, and scheduling systems

Support event logistics by preparing materials, coordinating basic setup needs, and assisting staff during events

Respond to routine inquiries and direct questions to appropriate staff members

Maintain and organize records, files, and administrative documentation

Assists with tours, visitor coordination, and general facility engagement activities

Assist with communication activities such as distributing information and updating internal materials

Support coordination of routine operational tasks across the center as directed

Assist with onboarding and scheduling of student workers under supervision

Provide support for hiring-related administrative tasks such as documentation and scheduling interviews

Follow established procedures to support administrative policies and operational practices

Assist with maintaining systems and processes under direction from leadership

Support communication with university departments and partners by relaying information and coordinating logistics

Provide support for purchasing and reimbursement processes by preparing and submitting required documentation

Assist with tracking basic budget-related information and maintaining records

Perform general administrative tasks to support daily operations

Building Operations Support

Assist with routine building operations and facility-related tasks

Support building access procedures, including opening and closing tasks as assigned

Submit and track maintenance requests following established processes

Perform routine checks of spaces for cleanliness and readiness and report issues to appropriate staff

Assist with maintaining operational standards and following facility procedures

Minimum Required Qualifications

Bachelor's degree or equivalent experience.

Strong written and verbal communication skills

Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)

Additional Information:

Please submit both a cover letter and a resume to be considered for this opportunity.

The Targeted Hiring Range for this position is $20.24 - $24.00. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.

Function: Business Operations and Planning

Subfunction: Business Operations

Band: Specialized

Level: 1

Location:

Hale Hall (0085)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.