Material Coordinator

Job Description

Position Summary

The Material Expeditor performs intermediate level expediting to secure ontime delivery of materials and services for projects and O&M operations. The role manages supplier commitments, tracks shipments endtoend, supports recovery plans for late orders, and partners cross functionally to minimize schedule impacts.

Key Responsibilities

Expediting & Recovery

Own expediting for assigned suppliers/commodities; obtain firm promise dates and shipment plans.

Identify risks early; drive recovery actions (pullins, split shipments, alternate sources, premium freight approvals).

Supplier & Logistics Management

Coordinate with supplier production, planning, and shipping to align material readiness with site need dates.

Liaise with carriers, brokers, and warehouses to ensure proper routing, documentation, and delivery appointments.

Issue & Risk Management

Resolve intermediate issues (quality holds, partial shipments, customs/document errors) with timely escalation.

Support claims and chargebacks related to late delivery or premium freight when applicable.

CrossFunctional Alignment

Synchronize dates with Buyers, Planners, Site Materials, and Project Managers; maintain a single source of truth in ERP/MRP.

Support outages/turnarounds with daily line of balance updates and hotlist management.

Reporting & Continuous Improvement

Maintain accurate PO status; produce weekly supplier on-time-delivery (OTD) and past due line reports.

Recommend process improvements (lead time accuracy, confirmation cadence, supplier scorecard inputs).

Minimum Requirements

Education/Experience:

Bachelor's degree in supply chain/business/logistics or associates degree with three (3) years relevant experience or four (4) years expediting/materials/logistics experience.

Skills:

Working knowledge of ERP/MRP

shipment documentation such as bill of lading (BOL)

advance ship notice (ASN)

and standard shipping terms (INCOTERMS)

followthrough

stakeholder communication

basic data analysis (Excel or BI)\nCompany Description

w3r Consulting is an award-winning, best-in-class Healthcare, Nursing consulting and management company.