Office Manager

Job Description

Office Manager

Location: Florence, KY

Schedule: Monday–Friday, 8:30 AM–4:30/5:00 PM

Employment Type: Full-Time

About the Position

We are a small, established construction company looking for a dependable and organized Office Manager to oversee the day-to-day administrative and financial operations of our office. This is a hands-on position that plays an important role in keeping our office, field operations, and accounting processes running smoothly.

The ideal candidate is detail-oriented, comfortable working independently, and has experience with construction accounting or a similar business environment. Experience with ComputerEase (or a comparable construction accounting software program) is strongly preferred.

Key Responsibilities

Accounting & Financial Administration

Manage Accounts Payable, including preparation of subcontractor checks

Manage Accounts Receivable and customer billings

Maintain and process General Ledger activities

Track and maintain computerized job and inventory records

Process employee timesheets and learn to assist with payroll

Assist with month-end, quarter-end, and year-end accounting and tax activities

Assist with preparation of W-2s and year-end financial documentation

Prepare reports and supporting documentation for the company's accountants at year-end

Employee & Benefits Administration

Administer healthcare benefits for approximately 17 employees

Maintain accurate employee records and related documentation

Assist with timesheet and payroll processes

Construction & Job Administration

Set up new jobs in the accounting system

Assist with executing and maintaining new contracts

Maintain documentation for construction projects, including prevailing wage jobs

Maintain job-related records and information in ComputerEase or similar software

Office & Field Support

Order and maintain office supplies

Order field and safety supplies, including hard hats, first-aid supplies, and materials for job gang boxes

Provide general administrative support to ensure the office and field teams have what they need to operate efficiently

Qualifications

Previous experience in office management, accounting, bookkeeping, or construction administration

Experience with ComputerEase or a similar construction accounting/job management software program strongly preferred

Knowledge of Accounts Payable, Accounts Receivable, billing, and General Ledger processes

Strong attention to detail and organizational skills

Ability to manage multiple responsibilities and deadlines

Comfortable handling confidential employee and financial information

Strong computer skills and willingness to learn new software and processes

Ability to work independently while communicating effectively with company leadership, employees, accountants, and field personnel

Construction industry experience is a plus, particularly experience with contracts or prevailing wage projects

What We're Looking For

We're looking for someone who takes pride in keeping things organized and running smoothly. Because we're a small company, this role is an important part of the team, and the right person will have the opportunity to take ownership of a wide variety of office, accounting, and administrative responsibilities.

If you are dependable, detail-oriented, and enjoy being the person who keeps the details under control, we'd like to hear from you.

Schedule: Monday–Friday, 8:30 AM–4:30/5:00 PM

\nCompany Description

We are a commercial drywall subcontractor performing rough carpentry, metal framing, insulation, installation of doors/hardware, drywall, and acoustical ceilings.

Full-time