AR and Collections Manager

Job Description

We're hiring urgently for an Accounts Receivable & Collections Manager to own customer/project AR, lead collections strategy on past-due accounts, and keep cash flow moving across a commercial construction portfolio in California and Nevada. You'll be the primary point of accountability for outstanding invoices — persistence, clear communication, and Sage 100 fluency are what make this role successful.

Please note before applying: Sage 100 experience and construction industry experience are both required for this role — there's no exception on either. We know that's a specific combination, and we'd rather be upfront about it now than after an interview. If you don't have hands-on Sage 100 experience and a construction industry background, we'd genuinely encourage you to save your time and hold off on applying — but please do keep us in mind for future openings that may fit better.

What You'll Do:

Own AR aging reports across all entities and lead proactive follow-up on outstanding invoices and past-due accounts

Lead the full collections cycle: phone/email outreach, payment negotiation, dispute resolution, and escalation when needed

Process and post customer payments accurately and in a timely manner using Sage 100

Reconcile customer accounts and resolve billing discrepancies in coordination with the project accounting team

Prepare and present regular AR aging and collections-status reports to accounting leadership

Coordinate with project managers, superintendents, and estimators to resolve disputes tied to job progress or billing terms

Maintain organized, audit-ready collections files and documentation for each active account

Flag at-risk accounts and escalate collection issues before they impact cash flow

What You Bring (Required):

Sage 100 — mandatory, hands-on proficiency, no exceptions

Construction industry experience — mandatory; you understand job billing, progress payments, and the pace of construction AR

Proven collections experience — comfortable making outreach calls and holding firm, professional conversations about past-due balances

Strong reconciliation and attention-to-detail skills

Comfort managing a high volume of accounts across multiple active jobs and entities at once

California and/or Nevada construction billing experience preferred

Clear written and verbal communication skills

Nice to Have:

Prior experience in tile/stone, stucco, fabrication, or specialty trade contracting

Experience supporting multiple entities/companies out of one centralized billing function

Familiarity with lien-related billing holds and how they intersect with collections timing\nCompany Description

We are a growing, multi-entity specialty construction and design company operating across Northern California and Nevada. Our group is made up of several operating companies working across tile and stone installation, stucco application, custom fabrication, and design-focused showroom retail — all supported by one centralized corporate team handling accounting, billing, purchasing, and financial operations.

Rather than a single-trade contractor, we're a portfolio of specialty construction and design businesses that share back-office infrastructure, giving our corporate team members exposure to a wide range of projects, entities, and business functions rather than a single narrow book of business.

Full-time