Accounts Payable Representative

Company Description Triplett Wellman, Inc. is an Oregon-based construction company with over 30 years of experience delivering construction services with a strong focus on customer satisfaction. Founded in 1982, the company provides Construction Management, General Contracting, and Design-Build services for colleges, K–12 schools, medical facilities, churches, and commercial buildings in Oregon and southwest Washington. Triplett Wellman has been consistently recognized by Oregon Business Magazine as one of the top 150 Oregon private companies and among the top 50 contracting companies in Oregon and Washington. The company offers opportunities to contribute to diverse community-focused projects in a stable, well-established organization.

Role Description The Accounts Payable Representative is a part-time, on-site role based in Woodburn, OR. There is a possible opportunity for this working into a full-time position as company growth continues. This role is responsible for processing vendor invoices, verifying accuracy against purchase orders and contracts, and ensuring timely payments. Daily tasks include managing expense reports, reconciling accounts, resolving invoice discrepancies, and maintaining organized financial records. The Accounts Payable Representative communicates with vendors, project managers, and internal teams to clarify billing issues and support accurate cost tracking for construction projects. The role also involves assisting with month-end closing activities and supporting continuous improvements to accounts payable processes.

Qualifications

Candidates should possess finance and account reconciliation skills to manage invoices, payments, and ledger balances accurately.

Candidates should possess expense report management skills to review, process, and monitor employee and project-related expenses.

Candidates should possess analytical skills to identify discrepancies, interpret financial data, and support problem-solving in accounts payable.

Candidates should possess strong communication skills to interact effectively with vendors, colleagues, and management regarding billing and payment matters.

Proficiency in accounting or ERP software and Microsoft Excel is beneficial.

Attention to detail, organizational skills, and the ability to manage multiple deadlines are required.

Prior experience in accounts payable or accounting, preferably in construction or a related industry, is advantageous.

An associate degree or equivalent coursework in accounting, finance, or business is preferred but not mandatory.

Accounts Payable Typical Duties

Enter/Code all invoices

Maintain AP Vendor Master (and PM Firms as appropriate)

Prepare job billing folders each month on the 25th for Project Managers

Reconcile vendor statements each month

Work with any vendors on invoice disputes

Prepare/Pay monthly 10th’s check run for suppliers/misc.

Run checks throughout the month as needed by others

Prepare/pay subcontractor billings when we receive payment on a project

Track supplier balances for our subcontractors with each payment

Reconcile subcontract billings on each project

o Make sure Project Manager is aware of any CO’s that subs bill, but have not been approved

Track subcontractor compliance

o Signed subcontract

o Form W-9 on file

o $30k PWB (if applicable)

o Insurance certificates

o CBC license (and/or WA license)

Enter subcontractor insurance certificates

Respond to vendors regarding payment status questions

Complete credit applications at new vendors (as needed)

Maintain Accounts Payable filing

Maintain Vendor W-9’s

Process 1099’s in January

Track Right to Lien notices for each project

Track any Vendor claims

Request/track Unconditional releases from all suppliers to our subs at project closeout