Bookkeeper Assistant Manager

Job Description

We are a busy CNC machine shop with 40+ employees seeking an experienced Full Time Bookkeeper to manage our day to day accounting, job costing, payroll support, and financial reporting. You will be the primary owner of the books and a key partner to the owner and operations team.

Key responsibilities

Maintain the general ledger and record all daily transactions (sales, purchases, receipts, payments).

Own accounts receivable: create and send invoices, apply payments, monitor aging, and coordinate collections on past due accounts.

Own accounts payable: enter vendor bills, match purchase orders, track due dates, and run weekly payments for suppliers and subcontractors.

Perform monthly bank and credit card reconciliations and resolve discrepancies promptly.

Prepare and post payroll journal entries; support HR/owner with payroll changes and verify accuracy of payroll reports.

Track inventory of raw material, tooling, consumables, and finished goods; support WIP tracking and job costing.

Allocate material, labor, and overhead to jobs and provide cost and margin reports to management.

Produce basic monthly financial statements (P&L, balance sheet, cash flow) and provide simple commentary on results and cash flow.

Coordinate with the external CPA on year end close, tax filings, and requested schedules.

Maintain organized digital and paper records and support any lender, insurance, or tax audits with clean documentation.

Required qualifications

4+ years bookkeeping or accounting experience, including responsibility for a small or mid size business.

Strong knowledge of double entry bookkeeping, general ledger, A/R, A/P, and reconciliations.

Proficiency with small business accounting software and Microsoft Excel.

Experience supporting payroll and understanding of basic payroll and sales/use tax concepts.

High attention to detail, strong organization, and ability to manage recurring monthly and weekly deadlines in a busy shop environment.

Preferred experience

Prior experience in a fabrication, or other job cost manufacturing environment.

Experience with job costing, WIP, and inventory control for manufacturing.

Familiarity with equipment loans, covenants, and providing simple reporting packages to banks or leasing companies.

Work schedule and compensation

Schedule: Full time, 40 hours per week, Monday–Friday, on site.

Compensation: Competitive salary commensurate with experience $60,000–$75,000 per year.

Benefits

We offer a strong benefits package, including Medical insurance, Dental insurance, 401(k) retirement plan with company match, Paid time off (PTO), and paid holidays.

Full-time