Administrative Assistant

Uline Inc., a leading distributor of shipping and packaging materials, seeks an organized Administrative Assistant to support our Administration & Clerical team. In this role, you'll manage calendars, coordinate meetings, and prepare correspondence and reports that keep our fast-paced packaging operations running smoothly. Responsibilities include maintaining records, handling calls and emails, and assisting with data entry and basic reporting. You'll collaborate with cross-functional teams, support office logistics, and contribute to a results-driven, growth-focused culture with robust training and advancement opportunities.

Responsibilities

Provide administrative support to the Administration & Clerical team, including scheduling meetings and managing calendars.

Prepare, proofread, and format correspondence, reports, and internal documents for the packaging operations.

Maintain organized electronic and physical filing systems for invoices, shipping documents, and packaging records.

Answer and route phone calls, emails, and visitor inquiries with professional, customer-focused service.

Coordinate office supplies, shipping materials, and packaging-related documentation with internal departments.

Assist with data entry, report generation, and basic analysis to support efficiency and process improvements.

Support onboarding logistics, training schedules, and internal communications for department staff.

Collaborate with cross-functional teams to ensure timely flow of information and smooth daily operations.

Required Skills

Microsoft Office (Word, Excel, Outlook)

Calendar and meeting management

Document preparation and formatting

Data entry and database management

Records and file management

Customer service and reception

Written and verbal communication

Time management and prioritization

Office equipment operation (printers, scanners)

Basic reporting and spreadsheet skills

Permanent